Executive Assistant, DISCO

• 4+ years of experience as an EA at a public company
• Proven track record of effectively interacting with and supporting senior management
• Proven creative thinker with strong business acuity
• Experience with coordinating and managing projects

Desirable

• The Executive Assistant provides high-level administrative support to our CFO and General Counsel/Chief Compliance Officer and other senior staff as required
• Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity
• Aligns the executives' time with their priorities leveraging expert prioritization strategies
• Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items. Operates effectively in a fast-moving and ambiguous environment
• Travel and Expense Management: Arranges travel and accommodations for executives. Submits and monitors expense reports on behalf of the executives
• Project and Event Management: Owns and is responsible for the successful outcome of projects and events
• Prioritizes tasks and projects to meet multiple competing deadlines. Helps facilitate, participate in, and lead team activities and events. Performs additional duties as assigned by executives
• Business Reporting: Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes
• Assists with the preparation of quarterly business reviews
• Cross-Functional Collaboration: Works cross-functionally and collaboratively with the EA team to support the executive team
• Maximizes efficiency by building out systems and processes for increased organization and unified workstreams. Acts as a liaison between the staff and direct reports