Office & HR Operations Coordinator, Prenuvo

• The ideal candidate will bring high energy and a positive attitude, and will be highly detail-oriented, resourceful, and people-focused
• They should enjoy fostering a harmonious work environment by collaborating creatively with our Sr. People Ops and Employee Engagement Specialist to develop in-office engagement activities that align with Prenuvo’s dry-company, health- and wellness-focused culture
• 2+ years of experience in office administration, HR coordination, or operations-related roles
• High energy, people-oriented, with a proactive and positive demeanor
• Excellent communication and interpersonal skills for working with employees across all levels
• Ability to multitask and prioritize tasks in a fast-paced environment
• Proficiency in Microsoft Office, Google Suite, and HRIS platforms (e.g., Rippling, Workday, ADP)
• Strong attention to detail and ability to handle confidential information with discretion
• Experience coordinating office logistics, vendor management, and employee events
• As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules

Desirable

• We are looking for an Office & HR Operations Coordinator to play a vital role in maintaining a well-functioning and engaging office environment supporting close to 200 hybrid employees, while also supporting key HR operational processes
• This position will ensure that office administration, employee experience, and HR operations within the office run smoothly, creating a positive and efficient workplace for all Vancouver-based employees, while also remotely supporting employees based in the Toronto office
• Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people’s lives!
• Serve as the main point of contact for all office-related needs, ensuring a well-maintained, organized, and stocked office space
• Oversee office supplies, vendor relationships, and facility services, including liaising with property management and external service providers
• Coordinate office events, team meetings, and support the Employee Engagement Specialist with employee engagement activities to foster a collaborative and positive work environment
• Manage incoming and outgoing mail, shipments, and deliveries as needed
• Support health & safety protocols, ensuring compliance with workplace regulations
• Support day-to-day HR operations, including onboarding, offboarding, and managing employee documentation
• Maintain accurate and up-to-date employee records in HR systems, ensuring data is entered correctly and promptly
• Work closely with Sr. HR OPs and Payroll & Benefits team to help process employee paperwork, assist with benefits enrollment, and support the implementation of HR policies
• Help organize and schedule new hire orientation sessions and onboarding activities to ensure a smooth and welcoming start for new team members
• Assist in monitoring and updating HR compliance documents, such as employee handbooks, policy updates, and acknowledgment forms
• Provide administrative support to HR leadership and cross-functional teams as needed
• Assist with reporting, scheduling, and document management to support business operations
• Help streamline internal processes and operational efficiencies across office and HR functions