HR Coordinator, Omnipresent
Italian HR Experience
Global employment-as-a-service
Open for applications
Global employment-as-a-service
201-500 employees
Open for applications
201-500 employees
Company mission
Omnipresent is on a mission to help businesses build the best teams on earth.
Role
Who you are
- Previous experience in HR or People Operations
- Has a good understanding of employment laws and the application in various countries
- Has a keen interest in developing technical knowledge and keep up to date with legal developments
- Has excellent written and oral communications skills - ability to work with a global team in multiple time-zones
- Can build strong relationships with external and internal stakeholders
- Strong Project Management background with a track record of devising projects from scratch in an ambiguous environment
- Proactively identify and resolve issues, ensuring a high level of governance at all times
- Able to proactively manage lots of stakeholders, competing agendas, and gather information from a range of functions - you will work closely with our Legal, People and Finance teams
- Fantastic at documentation - you can organise information in a way that makes sense and provides a blue-print for execution
- Ability to interpret HR policies, procedures and regulations in multiple geographies
- Solid understanding of operating models and organisational buildouts
- Experience in building automation into processes and preparing for technical implementations
- Italian HR Experience is a must
- You have a strong HR background, with a passion for consulting and operations (processes, policies, handbooks, ways of operating, etc.)
- You have a strong builder mentality, incredible drive and are naturally curious
- You’re versed in building scale and have excellent attention to detail
- You are customer-obsessed and focused on ensuring everyone has a wonderful interaction with the Omnipresent
What the job involves
- Our employee journey is key to our success and as we grow the team we must ensure we are compliant and provide an unparalleled experience to all our Omnipresent Client employees regardless of location
- The role of the People / HR Operations Coordinator will be to manage and govern the external HR Operations network in countries where we have employees under direct employment (Client Employees)
- This will be a dynamic role that will sit within Operations and will drive both success and compliance with our end users
- Omnipresent is a global employment services provider, that hires employees on behalf of our clients (we call them “Client Employees”)
- As part of the service, we provide HR operations & consulting support to our Employees, all enabled through our smart tech platform
- Your role would be to manage the HR Operations for our Client Employees
- You will be tasked with building this structure and collaborating with our legal, finance and other teams to ensure compliance and success for our Client Employees
- You will drive the Client Employee journey from their first day of employment to their offboarding and everything in between
- We are a Series B stage rapidly growing start up, and still in the process of developing how best to support our Client Employees during their journey, we need someone who will thrive in this environment
- Manage end-to-end people operations processes across the entire employee lifecycle for employees
- Coordinate and manage the onboarding process for new hires, including preparing employment documentation, Right to work Checks, communicating important information and ensuring a seamless transition
- Draft, amend and issue legally compliant employment and commercial contracts
- Working with our Payroll and Benefits Team to ensure all new starters are successfully registered in payroll and benefits ahead of their start dates
- Facilitate offboarding procedures, including conducting exit interviews and processing the necessary paperwork to ensure compliance
- Manage projects across various areas of employment law and liaising with all stakeholders
- Update and maintain internal HR systems to ensure documentation and records are accurate
- Develop and strengthen the legal and compliance aspects of the business such as data protection, knowledge bank development and the drafting of policies and procedures
- Coordinate client queries efficiently and involve relevant subject matter expert colleagues from legal, payroll, benefits and other cross functional teams
- Assist with simplifying and automating complex operational processes in partnership with the Product Team
- Helping to improve the employee journey, as well as enhancing our content and structures related to client interactions
- Serve as a point of contact for employee inquiries related to HR policies, procedures, and programs
Our take
Omnipresent's founders realised that entrepreneurs face many challenges when starting a business that requires managing a remote team. The company works with clients to fulfil two main needs: growing the business by accessing the best global talents, and providing every employee with the tools and support that will make them feel part of the team regardless of where they are.
Business executives have traditionally rejected the prospect of shifting from a colocated office to a fully distributed workforce, even though the superiority of remote workforces has been validated in many contexts, but this has changed in light of recent events. Many believe the future of work is global, hence Omnipresent's global employment solutions can equip companies with the tools to take advantage of these emerging trends and operate internationally.
Many companies still find it too costly, complex and time consuming to employ workers internationally. The challenge Omnipresent is trying to overcome is to centralise this complexity and provide its clients (and their remote workers) with a cost effective, simplified and legally compliant employment experience. Omnipresent practices what it preaches too, with a 10x growth of its remote workforce in 2021 and a Series B funding round the following year that is helping it to build out its products and services, alongside geographic expansion.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Some candidates hear
back within 2 weeks
40% female employees
-17% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Mar 2022
$120m
SERIES B
Jan 2021
$15.8m
SERIES A
Total funding: $137.8m
Company benefits
- Work from anywhere - We’re a global team, so you can work wherever suits you
- Remote-first team - Our team is fully remote, but we give you access to co-working spaces for a change of scenery. The whole company meets up for our annual OmniRetreat too
- Flexible work hours - We trust you to get your work done within your own schedule. That way, work can fit around your life
- Flexible paid time off - Ambitious teams need plenty of rest, so our flexible time off policy allows you to take it. We expect you to take at least 33 days off per year, but we don't have a firm upper cap
- Diverse team - Our team comes from a wide range of backgrounds, cultures, and experiences. In fact, we speak over 50 languages between us
- Opportunities for growth - We believe in helping you maximize your potential to deliver maximum impact. Get access to books, courses, mentors, and learning plans to help you be your best and do your best
- Shared ownership - Our team shapes the success of our business, so we want to give back to you. Being a part of our journey means you’ll own a piece of Omnipresent
- Home office setup - We provide all the equipment you need to work from home effectively - wherever you are. We also cover internet costs
- Generous parental leave - We offer a minimum of six months’ fully paid parental leave for primary caregivers and eight weeks for secondary caregivers (as long as you’ve been with us 12 months prior)
Company values
- Ambitious - We’re never satisfied with “okay.” We’re decisive, move fast, and are given the autonomy to do so. We also know that rest is essential to performance
- Authentic - We feel comfortable being our true selves and respect others when they do the same. We believe candid feedback is the best feedback, and we give it with kindness
- Humble - We see the bigger picture and act without self-interest. We care deeply about our colleagues, clients, and company. We don’t let our egos get in the way
- Curious - We always ask “why?” before “how?”. We’re intellectually honest, and we strive to find the answer tomorrow if we don't know it today
Company HQ
Holborn, London, UK
Articles
Leadership
Matthew Wilson
(Co-CEO)Bachelor's degree in Physics and Master's degree in Theoretical and Mathematical Physics at University of Oxford, Product Analyst at AND Digital from 2016 to 2018, Co-founder and Chief Product Officer at Veratrak from 2017 to 2019.
Guenther Eisinger
(Co-CEO)PhD in Natural Sciences at University of Vienna, Founder and CEO at EISENBURG from 2012 to 2019.
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