Accounts Payable Specialist, YOOBIC

• Experience: 2–5 years
• 2–5 years’ experience in Accounts Payable or a similar Finance role within a corporate environment
• Experience managing Accounts Payable processes from invoice receipt through to payment
• A good understanding of General Ledger principles and Accounts Payable reconciliations
• Experience processing invoices, expenses and bank transactions accurately
• Intermediate to advanced Excel skills
• Excellent attention to detail and a commitment to maintaining accurate financial records
• Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines
• Good problem-solving skills and the confidence to investigate discrepancies through to resolution
• Clear written and verbal communication skills
• A professional, service-focused approach when working with suppliers and employees
• The ability to work independently with minimal supervision while remaining collaborative and team-oriented
• A process-driven and forward-thinking approach to your work
• The ability to work from our London office two days per week
• You care about accuracy
• You understand that small errors can have a significant impact, and you take the time to ensure invoices, payments and reconciliations are correct
• You take ownership
• You’re comfortable managing the Accounts Payable process independently and following issues through to resolution
• You’re organised
• You can balance regular payment deadlines, employee expenses, supplier queries and month-end activities without losing sight of the detail
• You solve problems
• When something doesn’t reconcile or an invoice is incorrect, you investigate the cause and find a practical solution
• You communicate clearly
• You build positive relationships with suppliers, employees and internal stakeholders by being responsive, helpful and professional
• You improve how things work
• You look for opportunities to simplify processes, strengthen controls and reduce unnecessary manual work
• You’re a team player
• You’re confident working independently but understand when to collaborate, ask questions and support the wider Finance team

Desirable

• Reporting to: VP of Finance
• We’re looking for an Accounts Payable Specialist to own the day-to-day operation of our Accounts Payable function and ensure our suppliers are paid accurately and on time
• YOOBIC is the frontline employee experience platform
• More than 350 global brands across retail, hospitality and manufacturing use YOOBIC to give their frontline teams a single mobile app for everything they need to perform: their day-to-day tasks and workflows through Work, their training and development through Learn, and their internal communications through Communicate
• We build for people who don’t sit at a desk — including store associates, restaurant teams and field staff — and we obsess over making their working day simpler, faster and more engaging
• You’ll join a collaborative Finance team of six and report directly to the VP of Finance
• You’ll take ownership of our Accounts Payable processes from end to end, working across multiple entities, regions and financial platforms
• This is a hands-on role for someone who is organised, detail-oriented and comfortable managing competing priorities
• You’ll play an important part in maintaining accurate financial records, supporting cash planning and ensuring our suppliers and employees receive a responsive and reliable service
• You’ll manage the day-to-day Accounts Payable process from invoice receipt through to payment
• Own the end-to-end Accounts Payable process across platforms including Xero, Spendesk and Modulr
• Post supplier invoices and employee expenses, ensuring local taxes are processed accurately
• Maintain an accurate and up-to-date Accounts Payable ledger
• Reconcile Accounts Payable balances to the General Ledger
• Manage the Accounts Payable email inbox and respond promptly to supplier queries
• Investigate and resolve invoice discrepancies
• Ensure invoices are correctly approved, recorded and paid within agreed timelines
• You’ll support accurate payment processing and provide clear visibility of cash movements across the business
• Upload, code and match bank transactions daily across multiple banks, entities and regions
• Prepare twice-monthly payment runs for review and approval by the VP of Finance and CFO
• Process approved payments accurately and within agreed deadlines
• Complete bank reconciliations across all entities
• Monitor bank account balances and overnight deposits to support effective cash planning
• Identify and resolve discrepancies between bank transactions and accounting records
• Maintain appropriate controls and supporting documentation for all payments
• You’ll manage the employee expense process and ensure claims are submitted, reviewed and paid correctly
• Administer employee expenses through Expensify
• Review expense claims for accuracy, appropriate supporting documentation and compliance with company policy
• Follow up on incomplete or incorrectly submitted claims
• Ensure approved employee expenses are processed and paid on time
• Provide employees with clear and helpful support when they have expense-related questions
• Support the Financial Controller and Management Accountant with month-end reporting
• Ensure Accounts Payable balances and supporting records are accurate ahead of month-end close
• Prepare documentation and respond to information requests during the year-end audit
• Maintain clear and complete financial records across all entities
• Identify opportunities to improve controls, processes and operational efficiency
• Work collaboratively with the wider Finance team on ad hoc activities and projects

• We usually respond within a week