Executive Assistant, Guild Education

• If you’re scrappy, solution-oriented, and excited to make a significant impact behind the scenes, we want to meet you
• High adaptability and resilience in a fast-paced, evolving environment
• A customer-focused mindset with humility and a collaborative spirit; you prioritize the needs of the team and are willing to dive in wherever needed
• A sense of ownership and accountability—You sweat the details and consistently look for ways to raise the bar
• A bias for action and results; you move fast without sacrificing quality, always keeping outcomes in mind
• Strong cross-functional collaboration skills, with the ability to build trusted relationships across all levels of the organization
• You naturally spot inefficiencies and take initiative to build clear, repeatable processes that help the team move faster and work smarter
• A resourceful, scrappy mindset—you’re a self-starter who solves problems independently and creatively - you figure it out, even when the path forward isn’t obvious
• You’re the kind of person who catches what others miss, thrives on bringing order to complexity, and finds joy in making things run smoother
• You’re invested in your team, you lead with empathy, and you're driven by purpose, not prestige, and show up where the team needs you most

Desirable

• We’re looking for a highly adaptable, self-starting Executive Assistant to support Guild’s CEO
• While your main focus will be the CEO, you may be asked to provide coverage for other senior leaders based on business needs
• This role goes beyond traditional admin duties— you’ll be the glue that keeps our team operating seamlessly, a champion of operational excellence, and an energizing presence who ensures the team is aligned, focused, and moving forward together
• This role will report to Sarah Sawatzky, Executive Business Partner
• You’ll handle everything from calendar and travel management to event coordination while also optimizing current processes, and approaching projects with an owner's mindset
• This role will be for a 6-month term with the potential to become a permanent hire
• Executive Support: Provide proactive, high-level support to the CEO and, as needed, to other senior leaders—ensuring alignment, discretion, and responsiveness at all times
• Calendar Management: Own and optimize complex calendars with proactive scheduling, conflict resolution, and seamless alignment across internal and external stakeholders
• Travel & Expenses: Coordinate end-to-end travel logistics—including flights, accommodations, and itineraries—for domestic and international trips; submit accurate and timely expense reports
• Office & Event Coordination: Help plan on-site meetings, events, and in-office experiences that bring our culture to life
• Project Support: Lead or support high-priority projects—ranging from research to execution—with a hands-on approach and strong follow-through
• Tool Savviness: Leverage AI tools, data analytics platforms, and the Google suite to streamline tasks and enhance productivity

• We typically keep job postings active for 3–5 weeks, though this may vary depending on applicant volume and other factors