People Operations Coordinator, Scandit
+ Equity plan
2-3 days a week in office
Smart data capture for the modern enterprise
Open for applications
Smart data capture for the modern enterprise
201-500 employees
Open for applications
+ Equity plan
2-3 days a week in office
201-500 employees
Company mission
To give superpowers to workers, customers, and businesses by providing actionable insights and automating end-to-end processes.
Role
Who you are
- This role suits someone who enjoys variety and is equally comfortable handling an ER case in the morning, cleaning up HR data in the afternoon, and setting up for an all-hands the next day
- Experience in a People or HR operations, coordination or advisory role, including first-line ER and a working knowledge of US federal and Massachusetts employment law
- Experience working in an international HR team, where your manager and/or colleagues were based outside the US
- Hands-on Workday experience: entering data, maintaining records and pulling reports you can trust
- Experience using a ticketing system (e.g. Zendesk, ServiceNow, Freshdesk) to log, track and resolve employee queries
- Autonomy: you are comfortable working independently and making sound calls day to day, with your manager and People team in Europe
- Highly organized and detail-oriented, juggling competing priorities without dropping the ball
- A great listener and clear communicator, calm under pressure, and trusted with confidential matters
- Hands-on, proactive and flexible, happy to switch between an advisory conversation, a systems clean-up and setting up a room
- Proficient in business English and comfortable with Slack, Zoom and Google Workspace. Spanish or Portuguese is a plus
- Experienced in a fast-growing tech or SaaS business, with exposure to other US states, Canada or LatAm (a plus)
What the job involves
- This is a broad, hands-on role at the heart of the People Team, and the first point of contact for colleagues in Boston and across the Americas
- Your line manager and the rest of the People team are based in Europe, so you will run the day-to-day in the US with real autonomy
- Your time splits roughly 50% People Operations, 25% employee relations and advisory, and 25% Workplace Experience: keeping our Boston office running well and delivering events people want to come to
- People Operations (50%)
- Be the first point of contact for employee queries, resolving them in our ticketing system or pointing people to the right information, and use AI tools to speed up routine drafting and tracking while protecting confidentiality
- Maintain accurate people records in Workday, deliver timely data to Payroll, and meet federal, state and legal compliance requirements
- Maintain HR documentation, including offer letters, agreements and employment verifications, and own the admin side of the employee lifecycle: changes, leave and departures
- Coordinate onboarding so new joiners have everything they need on day one, and run Day 1 Orientation for Boston starters
- Track People budgets, support vendor set-up and invoices, and partner with the wider People team on projects and process improvements
- Employee Relations and Advisory (25%)
- Act as first-line advisor on employee relations matters such as leave, performance concerns, accommodation requests and complaints, triaging cases and handling straightforward ones end to end
- Own the ER case log and keep documentation audit-ready, including invite and outcome letters, separation paperwork and meeting minutes
- Coach line managers through everyday people conversations, escalating complex, high-risk or multi-jurisdiction cases to the People Partner
- Apply US federal and Massachusetts employment law and Scandit policy consistently and fairly
- Flag recurring themes to the People Partner, and help draft and update policies and the handbook
- Workplace Experience and Events (25%)
- Keep the Boston office running smoothly: supplies, kitchen stock, shared spaces and equipment, in line with health and safety standards
- Coordinate in-person, virtual and hybrid events, from team meetings and workshops to hackathons and all-company celebrations
- Handle event logistics and attendee communications, including rooms, catering, A/V, travel, accessibility, invitations and follow-up
- Build strong relationships with building management and vendors, and manage vendor lists, contracts and invoices
- Oversee swag and inventory, and support the Global Team Outing and other Workplace Experience projects
Our take
Scandit leverages the cameras found in smartphones, tablets, wearables, and other devices, such as drones, to enable direct interaction with products. Scandit technology enables the cameras on these devices to scan barcodes and other product data.
Supported by a successful $150 million raise in 2022, the company has continued to innovate in the area with its focus on the Microsoft HoloLens and other wearable displays as ways to help streamline warehouses.
Augmented reality is forecast to become a huge industry in itself, and as one of the early movers in the space, Scandit is well placed to further capitalise on the trend.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 8 rounds)
Feb 2022
$150m
SERIES D
May 2020
$80m
SERIES C
Total funding: $275.1m
Company benefits
- Additional day off on your birthday
- Hybrid working
- Health insurance & pension
- Equity plan
Company HQ
Escher Wyss, Zürich, ZH
Leadership
Samuel Mueller
(Co-Founder & CEO)Started his career as a researcher for IBM's research lab. Has a PhD in Computer Science from ETH Zurich.
Christian Floerkemeier
(Co-Founder, CTO & VP of Product)Previously Associate Director of MIT's Auto-ID lab. Has a PhD in Computer Science from ETH Zurich.
Christof Roduner
(Co-Founder, CIO & VP of Product)Senior research scientist at ETH Zurich, after completing a PhD in Computer Science.
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