Administrative Assistant / Coordinator, PlayStation
12 Months Contract
More information about location
3-5 days a week in office (Aliso Viejo, CA)
Gaming and digital entertainment provider
Be an early applicant
Gaming and digital entertainment provider
1001+ employees
Be an early applicant
More information about location
3-5 days a week in office (Aliso Viejo, CA)
1001+ employees
Company mission
To create a gaming experience without barriers that fits the needs of players of all abilities.
Role
Who you are
- The ideal candidate is an experienced administrative professional who is comfortable navigating a fast-paced, global environment, managing multiple priorities, and partnering effectively across teams and functions
- While this position will not be dedicated to supporting an individual executive, experience with executive-level support is highly valued. The Administrative Coordinator should be comfortable providing backup executive support when needed
- Success in this role requires strong organizational skills, sound judgment, discretion, and initiative. The individual should be able to work independently within established procedures, manage day-to-day responsibilities with limited instruction, and recognize when guidance, alignment, or approval is needed
- 7+ years of administrative support experience, ideally including a combination of department-level and executive support responsibilities
- Experience supporting a fast-paced, global or geographically distributed team or organization with multiple stakeholders and changing priorities
- Strong organizational and time-management skills, with exceptional attention to detail, ownership, and follow-through, and the ability to manage multiple priorities and deadlines simultaneously with accuracy
- Sound judgment and the ability to work independently, take appropriate initiative, and recognize when guidance, approval, or escalation is needed
- Excellent written and verbal communication and interpersonal skills, with the ability to work effectively in a collaborative team environment
- Ability to build effective working relationships across functions, organizational levels, cultures, and geographic regions
- Ability to handle sensitive and confidential information with discretion and remain composed in time-sensitive situations
- Proficiency in Microsoft 365 applications, including Outlook, Teams, SharePoint, Excel, PowerPoint, and Word
- Bachelor’s degree or equivalent combination of education and relevant professional experience
What the job involves
- Contract role - 12 months
- We are seeking an experienced Administrative Coordinator to provide administrative and operational support to a global team while supporting the day-to-day operations of the Aliso Viejo office. This role supports team members and stakeholders across multiple regions and time zones while serving as a key onsite resource for the local office
- Working in partnership with the Sr. Manager overseeing the site, the Administrative Coordinator will support day-to-day onsite operations, serve as an onsite point of contact, and help identify, coordinate, and escalate office needs as appropriate
- This is a highly collaborative and hands-on role with responsibilities spanning global team coordination, onsite operations, meetings, workshops, events, and administrative support
- Provide administrative and operational support to a global team, coordinating meetings, workshops, team events, leadership visits, and other activities across regions and time zones
- Manage meeting and event logistics, including scheduling, meeting spaces, catering, visitors, materials, equipment, and other operational requirements
- Partner with Executive Assistants, Facilities, IT, Security, Workplace, and other cross-functional partners to coordinate team and onsite needs
- Provide department and backup executive support as needed, including:
- Managing meetings and schedules and supporting effective communication and follow-through among stakeholders
- Providing backup Executive Assistant support, including calendar management and other time-sensitive administrative support
- Coordinating domestic and international travel and processing expense reports as assigned
- Prepare correspondence, presentations, meeting materials, documentation, and meeting notes as needed
- Manage and track administrative requests, action items, deliverables, and deadlines to ensure timely follow-through and completion
- Maintain and organize team information, documentation, and resources across SharePoint and other collaboration platforms
- Exercise sound judgment and appropriate initiative, handle sensitive information with discretion, and identify and recommend improvements to administrative processes and operational efficiency
Our take
Since the release of the PS1 in 1994, PlayStation has been a consistent leader in the video gaming market. Its consoles are iconic in the gaming community - PlayStation has produced both the top-selling and fastest-selling console of all time - and the company is still pushing boundaries. Its current flagship - the PS5 - promises to revolutionize gaming, featuring new technology that will create improvements across the board.
As well as its consoles, PlayStation has also developed online services, connecting its users and giving them access to diversified media. A PlayStation can be used for a huge range of activities - from Netflix to guided workouts - which has led to the expansion of the company's audience over time and across generations.
PlayStation faces competition in its field from the likes of Microsoft, with its Xbox range, and PC gaming, which has been becoming more popular in recent years. Regardless, PlayStation shows no signs of slowing down. The upcoming implementation of in-game ads in free games looks to significantly increase revenue, and the wider PlayStation gaming experience also appears to be evolving from plans to launch live service games in upcoming years.
Steph
Company Specialist at Welcome to the Jungle
Insights
8% employee growth in 12 months
Company
Company HQ
East San Mateo, San Mateo, CA
Salary benchmarks
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