Executive Assistant, Olema Oncology
Supporting Chief Financial Officer
$120-150k
Plus equity, and bonus
4 days a week in office
Therapy development for women's cancers
Be an early applicant
Therapy development for women's cancers
101-200 employees
Be an early applicant
$120-150k
Plus equity, and bonus
4 days a week in office
101-200 employees
Company mission
To develop therapies that offer the potential to improve outcomes for women living with cancer.
Role
Who you are
- If you are organized, proactive, collaborative, and energized by supporting executives in a dynamic environment, particularly within the biotechnology or pharmaceutical industry this is a unique opportunity to contribute to our mission to develop innovative medicines for breast cancer and beyond
- We are looking for someone with the right combination of knowledge, experience, and attributes for this role
- Bachelor's degree strongly preferred
- Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, as well as Zoom, Concur, and other business systems
- 5+ years of experience supporting C-suite executives and senior leaders, including Vice Presidents and/or Senior Directors
- Experience working in the biotechnology or pharmaceutical industry required
- Experience supporting investor relations activities strongly preferred
- Demonstrated success managing multiple priorities in a fast-paced environment with changing business needs
- Exceptional organizational skills with strong attention to detail and the ability to manage complex calendars, meetings, travel, and logistics for multiple executives
- Excellent written and verbal communication skills, and strong interpersonal skills to interface with key stakeholders
- Strong judgment, problem-solving skills, and the ability to anticipate needs and proactively resolve issues
- Ability to handle confidential information with the highest level of discretion
- Positive, proactive, and resourceful with a strong sense of ownership and accountability
- Flexible and adaptable, with the ability to manage multiple priorities and shifting business needs
- Collaborative team player who builds strong relationships across functions and levels
- Calm, composed, and solutions-oriented under pressure
What the job involves
- We are seeking a highly motivated, resourceful, and experienced Executive Assistant to support our Chief Financial Officer (CFO) and approximately 4–6 senior leaders within the organization
- This is a highly visible role that requires exceptional organizational skills, sound judgment, discretion, communication excellence, and the ability to effectively manage multiple priorities in a fast-paced, collaborative environment
- The Executive Assistant will provide seamless administrative support across the CFO leadership team, balancing the needs of multiple executives while helping ensure day-to-day operations run smoothly
- You will manage communications and coordinate activities with internal and key external parties, including investors and board members
- You will be a trusted partner to the CFO and leadership team, as well as a valued member of the broader Executive Assistant team, collaborating with colleagues to provide outstanding support across the organization
- Provide day-to-day administrative support to the Chief Financial Officer (CFO) and approximately 4–6 senior leaders
- Manage complex calendars for multiple executives, balancing competing priorities and coordinating meetings across internal and external stakeholders, including with investors and other key external parties
- Coordinate meetings and events, including scheduling, conference room management, agendas, meeting materials, presentations, catering, and follow-up as needed
- Coordinate external investor and scientific events, including venues, travel, accommodation, meals and other activities as necessary to ensure success
- Arrange complex domestic and international travel, prepare detailed itineraries, and process expense reports through Concur
- Ensure executives are well prepared for internal and external meetings by coordinating materials, presentations, and other supporting documentation
- Serve as a primary point of contact for internal and external stakeholders, including members of the executive team, Board members, investors, consultants, business partners, and vendors
- Build strong partnerships with cross-functional teams to coordinate schedules, meetings, and other business activities
- Partner closely with the Executive Assistant team to coordinate executive schedules, share best practices, and provide coverage as needed
- Support leadership meetings, team meetings, offsites, executive visits, candidate interviews, and other special events
- Process purchase orders, onboard vendors, and manage invoices and other administrative activities
- Help maintain an organized, productive, and welcoming office environment, including conference room coordination and office support as needed
- Handle confidential and sensitive information with professionalism, discretion, and sound judgment
- Demonstrate flexibility in supporting changing business priorities and the evolving needs of the CFO's organization
Our take
With the global oncology drug market expected to exceed $390 billion by 2027, there is a massive commercial opportunity in cancer research. Olema Oncology is a clinical-stage biopharmaceutical company focused on the discovery, development and commercialization of targeted therapies for women’s cancers.
Olema are leveraging the knowledge of the molecular action of estrogen receptors, designing compounds that should be superior to both current drugs and those in development. It has secured massive amounts of funding to support its monotherapy Phase 3 trial, and will continue to advance research and development across other projects.
Freddie
Company Specialist at Welcome to the Jungle
Insights
142% employee growth in 12 months
Company
Funding (2 rounds)
Jul 2020
$54m
SERIES B
Aug 2018
$6.1m
SERIES A
Total funding: $60.1m
Company benefits
- Annual bonus, and stock equity package
- 401K Match and the option to participate in an Employee Stock Purchase Plan
- Robust health plan for both our employees’ and their dependents’ medical, dental, and vision coverage
- Flexible work model
- Allowances to help with both home office and commute
- Flexible Time Off Vacation package
Company HQ
South Park, San Francisco, CA
Leadership
Cyrus Harmon
(Member of the Board)CEO of computational biotechnology company Vilya. Earned a PhD in Molecular and Cell Biology from University of California, Berkeley. Previously VP of Computational Genomics at Affymetrix.
Peter Kushner
(Chief Scientific Officer)Earned a PhD in Molecular Biology from the University of Oregon. Has been a Professor Emeritus at the University of California since 1986.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 1 more job at Olema Oncology