Executive Assistant, SambaNova Systems

• The ideal candidate is highly organized, discreet, and comfortable operating in a fast-moving, high-growth environment where priorities shift quickly
• 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously
• Bachelor's degree or equivalent practical experience
• Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping details
• Excellent written and verbal communication skills, with strong judgment on tone and audience across technical, financial, and customer-facing contexts
• Highly proficient with Google Workspace or Microsoft Office (calendar, email, docs, slides, spreadsheets) and familiarity with expense and travel management tools (e.g., Concur, Navan)
• Strong discretion and professionalism when handling confidential business, personnel, and financial information
• Comfortable working in a fast-paced, high-growth technology company where priorities can change quickly
• Strong organizational skills and follow-through; able to manage multiple workstreams and deadlines independently

Desirable

• SambaNova is hiring an Executive Assistant to support three senior leaders spanning Engineering, G&A (General & Administrative), and Sales
• This is a high-trust, high-visibility role for someone who can manage competing priorities across very different functions, keep each leader's calendar and workload running smoothly, and act as a dependable point of coordination between their teams
• Proactively manage complex, high-volume calendars for three executives across Engineering, G&A, and Sales, resolving scheduling conflicts and prioritizing time against each leader's most pressing commitments
• Schedule and coordinate internal and external meetings, all-hands, offsites, and cross-functional reviews, including logistics, agendas, and pre-read materials
• Anticipate scheduling needs across time zones and adjust proactively as priorities shift
• Book and manage domestic and international travel itineraries, adapting quickly to last-minute changes
• Prepare, submit, and reconcile expense reports in a timely manner and in compliance with company policy
• Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners
• Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the executives
• Track action items and follow-ups from meetings to ensure timely completion
• Exercise sound judgment and discretion when handling confidential and sensitive information across engineering, financial, and sales matters
• Coordinate department meetings, leadership reviews, and team events, including logistics, catering, and materials
• Help plan and execute larger organizational events (team offsites, department all-hands) in partnership with other EAs and business partners
• Partner with other Executive Assistants and business teams to align on shared processes, coverage during absences, and event coordination
• Support light project coordination and ad hoc initiatives for each leader, such as tracking OKRs, org planning logistics, or budget documentation
• Process purchase orders, invoices, and vendor requests as needed for each supported organization