Executive Administrative Partner, ZipRecruiter

• 4+ years of experience supporting C-level executives in a fast-paced, high-growth, or complex environment
• Travel required: Attendance is requested for Collaboration Weeks throughout the year in Phoenix and alternate locations as needed
• Strong project ownership skills, with the ability to independently manage timelines, deliverables, and follow-through without close oversight
• Demonstrates sound judgment and discretion, especially in high-pressure, ambiguous, or sensitive situations involving confidential information or shifting executive needs
• Exceptional communication skills, with the ability to craft clear, professional messaging on behalf of executives and communicate effectively across all levels of the organization
• Operates with urgency and focus, quickly assessing and triaging competing priorities using sound executive judgment

Desirable

• The Executive Administrative Partner (EAP) is a trusted, strategic partner for up to three senior executives, including Chief level leaders
• As part of the Workplace Experience Team, the EAP ensures seamless execution of daily priorities while amplifying broader organizational impact
• You will act as a key partner to executives, handling their complex calendars (including some personal needs), scheduling meetings, preparing them for important tasks, and supporting projects
• You will also work closely with the Workplace Experience and People teams to help with events, project coordination, and enhancing the in-office experience
• Success in this role requires emotional intelligence, professionalism, and business acumen, along with the ability to anticipate needs, resolve challenges proactively, and operate with urgency in fast-paced, high-ambiguity environments where no two days look the same
• Execute administrative activities and strategic projects with precision, applying strong organizational skills and a process-oriented mindset to drive results
• Serve as a trusted advisor, liaison, and ambassador for the executive(s), representing their priorities and style with professionalism and discretion
• Anticipate business needs and proactively deliver tailored support; confidently prioritize and act on requests with minimal direction in a dynamic, fast-paced environment
• Own complex calendar management, appointment scheduling, and expense reconciliation; troubleshoot conflicts and make recommendations that optimize the executive’s time and effectiveness
• Support in-office operations and workplace experience, including greeting guests, event support and front desk coverage, contributing to a high-functioning, welcoming environment
• Collaborate cross-functionally with internal teams to coordinate meetings, events, and projects, ensuring alignment with broader business goals and seamless execution
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice