Lead Office Administrator, Cboe

12 Month Fixed Term Contract

Salary not provided

Excel

Senior and Expert level

London

4 days a week in office (Monument Building, London)

Market infrastructure and tradable product provider

Open for applications

Market infrastructure and tradable product provider

1001+ employees

B2BInvestingTradingFinancial Services

Open for applications

Salary not provided

Excel

Senior and Expert level

London

4 days a week in office (Monument Building, London)

1001+ employees

B2BInvestingTradingFinancial Services

Company mission

To build a trusted, inclusive global marketplace that enables people to pursue a sustainable financial future.

Job

Company

Role

Who you are

Cboe is actively seeking a career-minded, service driven professional
Previous administrative, facilities management or customer service experience
Ability to learn new software programs
Proactive, clear and tactful communications with excellent interpersonal skills. Fluent in spoken and written English
Reliability, professionalism and approachability
High level of organization with the ability to multi-task and prioritize Ability to use own initiative and problem solve
Solutions and detail oriented with a positive attitude
Ability to work in a team environment and interact with senior management, clients, and board members
PC literate: MS Office with good knowledge of Outlook, Excel, PowerPoint and Word

What the job involves

This is a 12 Month Fixed Term Contract
Your main purpose will be to act as the first point of contact for any inquiries from both clients and staff in an efficient and timely manner
Assist with the day to day running of the office, including scheduling, booking travel arrangements, facilities management and maintenance issues
Oversee Facilities management and maintenance issues, working with our maintenance provider
Manage the switchboard by answering the telephone in a timely and professional manner and screening when necessary before transferring to the relevant department or individual
Assist with the new hire orientation process and preparation of HR-related communications and educational materials
Manage the company credit card reconciliation process. On a monthly basis, upload receipts to the expense processing system and ensure all receipts are accounted for on a timely basis. Maintain the ESG spreadsheet
Arranging couriers and dealing with all inbound and outbound mail
Coordinate the delivery of the monthly HR/Admin newsletter
Manage order, track and organise stationery and office supplies including weekly grocery order and daily lunch orders
Maintain documentation for administrative/office management processes. Assist with the coordination of office events and functions, both on and offsite. For the Admin team as well as Sales, Marketing and others, as needed

Salary benchmarks

Our take

Cboe provides market infrastructure and tradable products, including options, offering trading, clearing and investment solutions to market participants globally. Promising to operate an inclusive and trusted marketplace, its services ultimately enable participants to access a sustainable financial future.

The company is truly global, offering solutions across North America, Europe and Asia Pacific, and meeting the specific needs of its customers from where they are based. Its reach is echoed in the creation or acquisition of entirely new markets and market models, many of which served as the first of their kind, and hence have grown to become some of the largest, most relied upon out there.

Cboe intends to build upon the momentum that it continues to snowball year-on-year, growing its presence across North America whilst refining its latest innovations. For its participants, it will find new ways to enhance the overall equities markets while improving the customer experience on its platforms.

Steph

Company Specialist at Welcome to the Jungle

Insights

Top investors

16% employee growth in 12 months

Glassdoor (4.5)

Company

Company HQ

West Loop Gate, Chicago, IL

Leadership

Fred Tomczyk

(CEO)

Previously worked as Lead Independent Director for Sagen. Also sits on the Board of Directors for Unity Willis Towers Watson and The World Federation of Exchanges.

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