Executive Assistant, Pearl
CEO/CTO/COO
Plus stock options
More information about location
2-3 days a week in office (West Hollywood, Los Angeles)
AI-powered dentistry solutions
Be an early applicant
AI-powered dentistry solutions
201-500 employees
Be an early applicant
Plus stock options
More information about location
2-3 days a week in office (West Hollywood, Los Angeles)
201-500 employees
Company mission
To deliver AI solutions that elevate the global standard of care in dentistry.
Role
Who you are
- We are seeking a proactive, detail-obsessed, and highly organized Executive Assistant to support Pearl's CEO, CTO, and COO
- The ideal candidate anticipates needs before they surface, handles sensitive information with absolute discretion, and thrives on bringing order to a dynamic, high-growth environment
- This role requires exceptional judgment, ownership, and the ability to operate independently once expectations are clear
- 10+ years of experience as an Executive Assistant, with at least 5 years supporting C-level executives, ideally in a high-growth technology or SaaS environment
- Experience with office management or workplace operations a plus
- Proven ability to support multiple executives simultaneously and prioritize competing demands
- Exceptional written and verbal communication skills, with the polish to represent executives externally
- Advanced proficiency with Google Workspace, Slack, Zoom, and expense/travel tools; comfort learning new software quickly, including AI tools
- Impeccable attention to detail and follow-through
- High degree of discretion and sound judgment with confidential information
- Ability to work independently, anticipate needs, and flag issues before they become problems
- Calm, resourceful, and solutions-oriented under pressure in a fast-paced environment
What the job involves
- This role is the operational backbone of our executive team: you will own complex calendars, coordinate travel and events, prepare materials for board and leadership meetings, and keep three fast-moving executives focused on what matters most
- You will also manage the day-to-day operations of our small West Hollywood office, keeping it running smoothly and welcoming for the team and visitors
- Manage complex, ever-changing calendars across three executives, prioritizing meetings based on business impact and resolving conflicts proactively
- Coordinate domestic and international travel end to end, including flights, lodging, ground transportation, and detailed itineraries
- Prepare agendas, briefing documents, and follow-up notes for leadership meetings, customer visits, and industry events
- Serve as a gatekeeper and point of contact between executives and internal teams, customers, investors, and partners
- Plan and execute executive offsites, team events, and conference logistics
- Manage expense reports, invoices, and approvals for the executive team in a timely, accurate manner
- Draft, review, and polish executive communications, presentations, and correspondence
- Track action items and commitments across the executive team and follow up to ensure completion
- Handle confidential company, personnel, and financial information with complete discretion
- Manage day-to-day operations of our small West Hollywood office, including supplies, snacks, mail, vendors, and facilities requests
- Serve as the point of contact for building management and coordinate office access for employees and guests
- Greet and host visitors, and coordinate onsite meetings, lunches, and in-office events
- Identify and fix process gaps in how the executive office runs; own the fixes rather than waiting for direction
- Support special projects and cross-functional initiatives as assigned by the CEO, CTO, or COO
Our take
There is an inconsistency in dentistry on how dental issues are diagnosed. Traditional methods rely heavily on a dentist's judgement, making it hard to ensure truly accurate results. This can lead to incorrect or missed diagnoses, affecting patients' care and trust in dental professionals.
To tackle this, Pearl uses advanced AI technology that helps dentists read X-rays more accurately and consistently. Its AI tools provide real-time assistance by offering clear, data-driven insights for better diagnoses that can be communicated more effectively to patients.
Its technology is approved for use in over 120 countries and is recognized as one of TIME's best Inventions. Strong backing fuels Pearl's plans to further develop its AI tools and expand its impact worldwide, with features like 3D disease detection.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Jul 2024
$58m
SERIES B
May 2019
$11m
SERIES A
Total funding: $69m
Company benefits
- Healthcare: Our robust range of PPO and HMO offerings have your dental, vision, and general health covered from day-one
- Ongoing learning: We want our team members to grow with us, so we invest whenever there's a chance to expand an employee's skill
- Unlimited vacation: Maintain a healthy work and life balance with unlimited paid time off anytime you need to recharge
- Home office: Wherever you call office, we make sure that you have all the technologies and supplies you need to succeed
- Company gatherings: We work remotely but we play together at annual off-sites, regional team dinners, and virtual happy hours
Company HQ
Norma Triangle, West Hollywood, CA
Leadership
Ophir Tanz
(Co-Founder & CEO)Previously the founder and CEO of GumGum, an applied computer vision company focused on the media sector. They also co-founded Mojungle and Fluidesign.
Cambron Carter
(Co-Founder)Former CTO of the company. Previously the Director of Engineering and Computer Vision at GumGum. Prior to that, they were a self-employed Computer Vision Engineer, developing algorithms for firms.
Kyle Stanley
(Co-Founder)Founder of Light Side Dentistry and Speaker at the Digital Dentistry Institute. Previously worked in the Adjunct Faculty in Dental Morphology Function and Esthetics at Herman Ostrow School of Dentistry. They were also the VP of Clinical Affairs at GumGum.
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