HR Advisor, Medius
East Coast
$75k
AP management software
Posted today
AP management software
501-1000 employees
Posted today
$75k
501-1000 employees
Company mission
To remove complexity, reduce fraud and save money by improving the payments process.
Role
Who you are
- Bachelor’s degree in Human Resources, Business Administration, or related field (preferred)
- 4+ years of HR generalist or HR operations experience with working knowledge of US HR laws and regulations
- Demonstrated experience supporting employees across multiple US states, with working knowledge of how state and local requirements differ across wage and hour, paid leave, and final pay rules
- Hands-on experience completing and correcting Form I-9 and administering E-Verify, including internal audit and remediation practices
- Exposure to working with PEOs (ADP preferred)
- Familiarity with 401(k) plan administration
- Working knowledge of US leave administration, including FMLA, ADA accommodation requests, and state paid-leave programs
- Experience supporting payroll processing or reviewing payroll data for accuracy
- Ability to work independently on day-to-day HR tasks, with sound judgment on when to escalate
- HRIS experience with a focus on data integrity and accuracy (HiBob experience a plus); some exposure to employee relations casework, including PIPs
- Communication proficiency & Results-oriented
- Strong ability to navigate ambiguity and manage competing priorities
- Displays personal & corporate integrity
What the job involves
- We are seeking a US HR Advisor with a solid grounding in US employment law, compliance, and HR operations to help deliver HR services to our US employee population.
- This individual will be a key contributor to US HR delivery, supporting compliance, accuracy, and excellence across all processes with guidance from the Global Head of HR Operations.
- The ideal candidate brings exposure to PEO environments (ADP TotalSource a plus), hands-on experience supporting payroll and benefits administration, and the initiative to work with autonomy on day-to-day tasks while partnering with global HR and payroll colleagues
- Contribute to the delivery of US HR processes, supporting compliance with federal, state, and local employment laws
- Provide day-to-day guidance to managers and employees on HR policies and procedures, escalating complex matters as needed
- Help maintain and update the US employee handbook and HR policy framework, flagging where evolving legislation requires change
- Ensure the integrity and accuracy of employee data within the HR Information System (HRIS - HiBob), including timely entry, updates, and audits of personnel records
- Maintain compliance with data governance standards and support regular data quality reviews to identify and correct inconsistencies
- Collaborate with HR teams and business stakeholders to ensure seamless data flow across systems and processes
- Coordinate the US onboarding process from offer acceptance to first-day readiness, ensuring an exceptional employee experience
- Add, maintain, and revoke employee information in both the HRIS system and the ADP TotalSource system (PEO)
- Ensure compliance with work authorization requirements (I-9 and E-Verify), including periodic audits
- Track probation periods via HRIS data; coordinate with People Managers to monitor progress and support extensions where required; inform the HR Business Partner of any identified risk
- Manage the offboarding process from accepted resignation, ensuring compliance and proper coordination with payroll, benefits, and IT, including HRIS offboarding with automatic triggers to Payroll and IT; issue exit surveys as part of the offboarding process
- Support US benefits administration, including health & welfare programs, leave policies, and employee inquiries. Assist with 401(k) plan administration, including eligibility and enrollments, and provide supporting data for plan audits and compliance filings, which are owned by the Global Head of HR Operations
- Partner closely with the Global Payroll Manager to prepare and review payroll, checking calculations and deductions for accuracy and supporting compliance
- Act as a day-to-day contact for the PEO (ADP TotalSource), supporting accurate data management and reporting
- Monitor changes to US employment law and support the updating of policies and practices
- Coordinate compliance activities including mandatory trainings, reporting, and audits
- Maintain employee records with a focus on accuracy, confidentiality, and compliance with federal and state requirements
- Act as the first point of contact for US HR queries, ensuring consistent application of policies and escalating complex matters to the HR Business Partner
- Support managers on employee relations matters, performance management, and development conversations
- Ensure a fair, compliant, and respectful approach to issue resolution
- Provide documentation and coordination support on formal employee relations cases, including Performance Improvement Plans (PIPs), which are led by the HR Business Partner; maintain the ER templates and guidance tools issued by the HR Business Partner
- Maintain the ER case management tracker; provide regular updates to HR Business Partners and collaborate to identify opportunities to reduce future cases
- Contribute to US HR projects aligned with global HR priorities, such as engagement initiatives, compensation reviews, and process improvements
- Provide US-specific HR insights, reporting, and data analysis to inform leadership decision-making
- Partner with global HR colleagues to ensure alignment of practices and sharing of best practices
- Support Environmental, Social, and Governance (ESG), compliance, and audit-related requests in collaboration with cross-functional stakeholders
Our take
In the US, invoice fraud is on the rise with companies losing an average of $300,000 annually to fraudulent invoices. There is a lack of visibility with one in four finance professionals unaware or unable to estimate the cost of invoice fraud to their business, most likely due to messy paper trails that plague the invoice process.
Medius is an AP automation, payments, sourcing and procurement company. A leading provider in its industry, Medius is going beyond the basics of automation, using artificial intelligence to do the majority of its work, meaning invoices get confirmed, coded and paid automatically, and businesses can trust their budgets and forecasts.
With financial professionals beginning to recognise the importance of AP automation, Medius is focused on strengthening its applications as it expects to see exponential growth in the near future. With several rounds of equity funding behind it and placement within the Gartner Magic Quadrant 2026, Medius is in a prime position to become the category-defining global business for the mid-market.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Dec 2009
$3m
EARLY VC
Total funding: $3m
Company benefits
- Flexible working hours
- 20 days PTO, Employer matched 401K, Dental, Medical and Vision
Company HQ
Innerstaden, Linköping, Östergötland County
Leadership
Jim Lucier
(CEO)Previously worked at SAP Concur for 13 years, serving in several roles including President, Chief Revenue Officer, and Chief Customer Officer.
Share this job
View 3 more jobs at Medius