Personal Assistant, Fictiv

• This role is ideal for someone who thrives on mastering the weekly calendar, optimizing time, and creating space for creativity and problem-solving
• Proven experience as a personal assistant, executive assistant, or similar role
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Ability to handle sensitive information with discretion and confidentiality
• Strong problem-solving skills and the ability to work under pressure
• A valid driver’s license and reliable transportation are preferred

Desirable

• We are seeking a highly organized and proactive Personal Assistant to support our Founders Office and Household, ensuring seamless coordination between professional and personal responsibilities and goals
• As the architect of the Founders’ schedule, you will ensure that both short-term priorities and long-term personal and business goals stay on track
• You’ll proactively look around the corner, anticipating needs before they arise and balance urgent tasks with the bigger picture
• Your ability to manage complex schedules, global travel, family logistics, and high-level coordination will bring efficiency and harmony to the Founders’ lives
• Family & Personal Scheduling – Manage calendars for the family, coordinate appointments, school activities, and social engagements while ensuring alignment with professional commitments
• Household Coordination - Manage household schedules, appointments, vendors, and errands
• Travel Planning – Assist with travel planning, including booking flights, accommodations, and itineraries
• Shopping & Meal Support – Handle grocery shopping, meal planning assistance, and personal shopping
• Inventory & Budgeting – Organize household supplies and oversee bill payments
• Event Planning – Plan and organize family events, celebrations, and social gatherings
• Scheduling – Schedule meetings, manage calendars, and handle correspondence
• Manage Communication – Manage and prioritize emails, calls, and communications on behalf of founders
• Manage Office – General office management duties
• Research – Prepare reports, presentations, and other business documents
• Liaise with Contacts – Serve as a point of contact for clients, vendors, and partners
• Support Meetings – Prepare meeting agendas, take notes, and follow up on action items
• Special Projects – Assist with special projects and business initiatives as directed by the founder