Executive Assistant, Wrapbook
Client Operations, 13-Month Maternity Leave Coverage
$74-119.9k
Salary dependent on location and applicable to the US. Canada salary is CA$74K – CA$100.8K
Media production payroll & insurance solution
Be an early applicant
Media production payroll & insurance solution
201-500 employees
Be an early applicant
$74-119.9k
Salary dependent on location and applicable to the US. Canada salary is CA$74K – CA$100.8K
201-500 employees
Company mission
Wrapbook's mission is to make the lives of those working in production better.
Role
Who you are
- You thrive in a fast-paced environment and are adept at adapting to shifting priorities. You possess strong business judgment, excellent communication skills, and the ability to build strong relationships with multiple stakeholders
- 5+ years of experience supporting C-Suite executives in a fast-paced environment
- Excellent verbal and written communication skills
- Highly organized, proactive, and adaptable
- A strong sense of ownership and ability to navigate ambiguity with confidence
- Exceptional time management, goal-setting, and attention to detail
- Proven ability to build trusting relationships across all levels of an organization
What the job involves
- We are seeking a highly organized and proactive Executive Assistant to provide temporary maternity leave coverage for a 13-month period. In this role, you will play a crucial part in ensuring the seamless operation of business activities and supporting key executives
- You anticipate the needs of leadership, resolve operational and administrative challenges before they arise, and help drive efficiency across the team. As a trusted partner, you will be instrumental in keeping executives focused on priorities and fostering collaboration within the organization
- Provide comprehensive administrative support, including calendar management, travel coordination, and expense reporting for executives
- Own and manage team meetings, collaborating with executives on agenda preparation and ensuring efficient execution
- Coordinate team projects, ensuring contributors and stakeholders meet deadlines and deliverables
- Ensure Metrics & KPIs are surfaced to the executive at the beginning of each month
- Keep track of team dashboards to ensure they are up to date
- Notion Page Management
- Ensure Project Updates are completed by team by EOW and ready for executives review
- To-Do List Management: create and maintain a structured to-do list with your executive to proactively remind them of upcoming tasks/deadlines
- Slack monitoring / follow ups
- Relationship Management & Team Culture Initiatives
- Maintain and track the department’s operational calendar, ensuring key due dates and deliverables are met
- Plan and manage internal and external programs, events, and logistics, coordinating with internal teams and external vendors
- Provide hands-on support, including creating presentation templates in Google Slides and managing meeting content in Notion
- Assist in maintaining and updating centralized Notion team pages and Standard Operating Procedures (SOPs)
- Support the organization of external professional development training sessions and virtual team social events
- Assist the business operations team in coordinating the company-wide Monthly Business Review
- Consolidate and distribute weekly and monthly reports on key metrics, including commentary for executive review
- Manage various ad hoc projects and tasks as needed
Our take
Payroll systems for the production industry are long outdated, with the vast majority of administration still being completed manually, in person, and on paper. This forces cast and crew members to loose many hours in unpaid work and drives up production costs.
Wrapbook's app helps cast and crew complete onboarding, submit timecards and track payments. It offers touch and face ID and helps users track various filings as they pass through the system. Its position as one of the country’s only entertainment-compliant companies of its kind has given it a strong head start in its field.
The company's product is used by well-known production companies such as CollegeHumor, Creative Blood and JN, and serves over 1,000 companies in total. In 2021, commitments from new and existing investors boosted Wrapbook’s valuation to $1 billion, earning it unicorn status. With this funding, it has continued to bolster its payroll platform and workforce to best support the needs of production companies.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
230% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Sep 2024
$20m
LATE VC
Nov 2021
$100m
SERIES B
Total funding: $150.4m
Company benefits
- Health & Benefits - choose from several customizable plans, including vision and dental
- Minimum Time Off - Everyone is encouraged to take at least 3 weeks off annually
- 401K & RRSP
- Work Remotely
- IT Setup for Your Home
- Lifestyle Perks - Wrapbook employees get a monthly stipend to treat themselves
- Stock Options
- Parental Leave
Company HQ
Midtown Manhattan, New York, NY
Leadership
Cameron Woodward
(Co-Founder)Director of Interactive Marketing at Invisible Children. Next, Co-founded and Executive produced Sprinkle Lab for 8 years. Went on to Found and serve as CEO of Film Casualty Insurance Agency.
Naysawn Naji
(Co-Founder)Early career as a Programmer at McGill University. Became a Software Developer at Xiphos Technologies. For over 4 years was Program Manager at Microsoft. Founded artSumo.com. For 5 years was CTO of Grupo Regalii.
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