Manager of Payroll and Benefits, Loopio

• We run payroll in-house for employees in Canada, India, the UK and the US. You will have a strong working knowledge of payroll processing and statutory compliance in each of these jurisdictions, including tax withholding, remittances, and year-end reporting
• 7 years of experience managing payroll and benefits with global exposure/experience (Canada, ideally with exposure to India, UK and US)
• Tech industry experience, preferably in
• A Canadian Payroll Association designation (PCP or CPM) and up-to-date knowledge of Canadian payroll legislation and tax law
• Experience with calculating and paying commissions and variable compensation
• A thorough understanding of compensation and benefits regulations in Canada
• Hands-on experience with month-end close, journal entries, accruals and supporting external audits
• Advanced Google Sheets or Excel skills
• Experience calculating commissions and variable compensation in a SaaS or sales-led business
• Strong written and verbal communication, and the relationship skills to manage difficult conversations with empathy, honesty and confidentiality
• The ability to meet deadlines in a fast-paced environment without sacrificing accuracy
• Curiosity about using automation and AI to improve payroll and reporting processes
• Whether or not your experience ✅ checks off all the boxes on a job posting, we still encourage you to apply to ensure that your application receives a review from our team

Desirable

• Loopio is seeking a global Manager of Payroll and Benefits to ensure the accurate and timely payment of our employees and the effective administration of our benefits programs across all of our regions
• In this role, you will own the payroll and benefits function end to end, with the autonomy to manage day-to-day execution in a fast-paced, AI-forward environment. You will champion a positive employee experience and support and promote our competitive total rewards strategy
• You will report to the Chief People Officer and work closely with the Senior Director of Finance. As a member of the People team, you will at times work closely with Sales and Revenue Operations, especially for Variable compensation planning
• Payroll:
• Prepare, process and review payroll accurately and on time for employees in Canada, the UK, India and the US, in line with the regulations of each country
• Own and manage payroll operations end to end across all four jurisdictions, including pay calendars, data changes, off-cycle payments, terminations and final pay
• Resolve pay issues quickly and handle sensitive conversations with employees and leaders with care and discretion
• Own statutory remittances, filings and year-end reporting in every jurisdiction, including: Canada: CRA remittances, T4s and ROEs, provincial requirements such as Ontario EHT and workers’ compensation
• UK: PAYE and National Insurance, HMRC Real Time Information (RTI) submissions, P60s, and workplace pension auto-enrolment
• India: TDS and quarterly returns, Provident Fund, ESI, Professional Tax and Form 16
• US: federal, state and local withholding, payroll tax deposits and quarterly filings, W-2s, and state unemployment
• Ensure we meet every deadline and statutory obligation in each jurisdiction, and manage any government notices, registrations and audits
• Complete and make all Commission and variable compensation plan calculations and payments (monthly and quarterly)
• Benefits:
• Oversee the day-to-day administration of our health and benefits plans, including enrolments, carrier invoices and reconciliations, and renewals with our broker
• Be the go-to expert for People Operations and employees on benefits questions, and provide a great Looper experience
• Month-end close and variable compensation:
• Prepare and post payroll, bonus and commission accruals and other compensation and benefits journal entries each month
• Reconcile payroll and benefits activity to the general ledger, across currencies and entities
• Calculate variable compensation plans and commission accruals monthly, working closely with Sales and Revenue Operations
• Reporting:
• Prepare monthly, quarterly and annual payroll and benefits reporting for People, Finance and GTM leaders (including ad hoc reports)
• Controls, compliance and audit:
• Establish and maintain controls, payroll guidelines and procedures that keep us compliant with payroll and employment legislation
• Support quarterly reporting and annual audit requests from external auditors
• Stay current on changes to payroll legislation and tax law, and act on them before they affect our people
• Continuous improvement:
• Look for ways to simplify and automate processes and reporting, including where AI can improve accuracy and speed
• Create an updated Payroll & Benefits playbook, and contribute to various dashboards across People ops, Finance and at times other teams
• Take on ad hoc accounting projects and requests as needed
• Ensure data is kept up to date for all Loopers on our internal sites and for all New Hires

• The Loopio interview process is designed to help us better understand your professional experiences, as well as your unique perspective and approach to delivery and collaboration
• To ensure a fair and accurate assessment, we expect candidates to refrain from using AI-generated content to produce responses to our interview questions during the live interview, as our goal is to evaluate your own knowledge and problem-solving abilities - not those of an AI assistant
• If AI-generated responses are identified during the interview, Loopio reserves the right to disqualify candidates from the interview process
• For specific roles that include a take-home assignment, our AI Interviewee Policy allows the use of AI for initial support; however, the final submission must be a true reflection of your personal insights, skills and decision-making