Executive Assistant, Doxel
$100-150k
+ Equity Package
Automated construction progress tracking
Be an early applicant
Automated construction progress tracking
101-200 employees
Be an early applicant
$100-150k
+ Equity Package
101-200 employees
Company mission
To empower construction teams with artificial intelligence-backed tools to create better products, more efficiently.
Role
Who you are
- This is a full-time, in-office position located at our corporate Bay Area headquarters. The ideal candidate functions as the ultimate gatekeeper, trusted partner, and operational anchor
- 5-10 years of dedicated experience supporting a corporate CEO/founder
- Strict confidentiality: demonstrated history of handling hyper-sensitive financial, corporate and private information with total discretion and integrity
- Thrives in a fast-paced, high-pressure environment and maintains a calm, professional demeanor under stress, demonstrating high emotional intelligence and resilience when receiving direct, fast-moving feedback
- Tech adaptability: Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel/expense management software
- AI adaptability: We are seeking a forward-thinking, tech-forward Executive Assistant who treats Artificial Intelligence as a strategic partner, not just a tool. In this role, you won't just manage schedules; you will leverage cutting-edge AI platforms to automate routine administrative tasks, optimize executive workflows, and multiply our leadership team's productivity
Desirable
- Experience in enterprise B2B SaaS or construction technology
- Experience supporting a founder through a fundraise or board cycle
- Familiarity with CRM and expense management tools
What the job involves
- We are seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support
- You will be expected to keep up with our CEO who has a high work ethic
- C-Suite Calendar & Gatekeeping: Masterfully manage, optimize, and protect the CEO's corporate calendar across multiple shifting priorities, board commitments, and international time zones
- Executive Correspondence: Monitor, filter, and prioritize incoming corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications on behalf of the CEO
- Meeting & Presentation Prep: Coordinate executive meetings, capture precise minutes, track follow-up action items, and collaborate on corporate decks, briefs, and financial reviews
- End-to-End Itineraries: Architect flawless travel programs combining air & ground logistics, and hotel accommodations
- Real-Time Contingency: Maintain constant availability during travel windows to immediately resolve flight delays, cancellations, and immediate scheduling updates
- What Success Looks Like:
- Within 30 days, fully owns the CEO's calendar and inbox with clear, agreed priorities
- Every meeting has the right people, agenda and prep materials in place ahead of time
- Board meetings and leadership offsites run smoothly, with materials delivered on time
- Is trusted by the leadership team as the go-to person for the executive office
- Over time, builds processes that give the CEO back hours every week
Our take
With computer-vision-powered predictive analytics, Doxel helps construction teams see what's really happening on site, not weeks later in a spreadsheet. Its software captures site imagery, analyses it's against building information models, budgets, schedules and pay application data, and turns that into clear, actionable insights.
This matters in an industry where more than 90% of large projects urn over budget or behind schedule. And while there's no shortage of dashboards in construction, Doxel's edge has always been in its forward-looking insights. Now its doubling down on that positioning with an enterprise agreement with Stream Data Centers, bringing its AI-powered progress tracking across Stream's data centre developments. So, by automatically visualizing the status of every component on site, Doxel aims to helpo teams avoid reowrk, reduce maual reporting and catch bottlenecks early.
The company has already worked with major organizations including Kaiser Permanente and Pennsylvania Chemicals, and this latest enterprise rollout signals growing momentum. As global investment in AI and digital infrastructure accelerates, the pressure to deliver complex builds quickly (and without costly surprises) is only increasing. And Doxel is betting that objective, AI-driven progress tracking will become less of a nice-to-have and more of standard tool on every major job site.
Steph
Company Specialist at Welcome to the Jungle
Insights
25% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Aug 2021
$40m
SERIES B
Feb 2020
$12m
SERIES A
Total funding: $56.5m
Company HQ
Menlo Park, CA
Leadership
Saurabh Ladha
(Founder & CEO)Saurabh founded Doxel in 2016 and has served as the CEO since.
Salary benchmarks
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