Office Administrator Part Time, ChargePoint

• At least 2 years of work experience in an organizational or administrative support role
• Demonstrated vendor management experience, including sourcing, negotiating, and managing supplier relationships
• Knowledge of office administrator responsibilities, systems, and safety procedures
• Proficiency in MS Office (MS Excel and MS Outlook in particular)
• Hands-on experience with office devices and equipment (e.g., printers, AV systems)
• Excellent time management skills with the ability to multitask and prioritize work
• Strong attention to detail and problem-solving skills
• Fluent in both Dutch and English (verbal and written)
• Strong organizational and planning skills in a fast-paced environment
• A proactive and flexible team player with a creative mindset and a drive to improve processes
• A natural communicator and people-person

Desirable

• As the Office Administrator, you will thrive on variety and take pride in keeping things running smoothly behind the scenes.
• From managing the appearance of the office to handling vendor relationships and optimizing the employee experience, you will be central to our Amsterdam operations.
• Success in this role means maintaining a vibrant, safe, and efficient fully in-office environment where our team can do their best work
• Serve as the first point of contact for the Amsterdam office, welcoming visitors, and managing incoming calls and correspondence
• Maintain the overall appearance, organization, and smooth day-to-day operation of the office
• Manage facilities and vendor relationships, including cleaning, catering, security, and maintenance services
• Coordinate office move or relocation logistics and support as needed
• Support the onboarding and offboarding of Amsterdam-based employees in coordination with HR and IT
• Process incoming and outgoing mail and packages while managing office supplies, stationery, and equipment
• Resolve employee queries on office management matters, including hardware, travel bookings, and facilities
• Partner with HR to maintain and update office policies as required
• Lead or support the end-of-year office decommission project, coordinating with vendors, facilities teams, and internal stakeholders
• Champion the ChargePoint culture and employee experience within the Amsterdam office
• Act as the internal point of contact for health and safety, ensuring day-to-day compliance and supporting periodic internal audits