Senior Personal Assistant to the Ad Interim CEO, YOOX NET-A-PORTER
Office located in Westfield, London
Online luxury and fashion retail business
Open for applications
Online luxury and fashion retail business
1001+ employees
Open for applications
Office located in Westfield, London
1001+ employees
Company mission
To fully digitalise the high-end fashion industry.
Role
Who you are
- This fast-paced role demands exceptional interpersonal skills, multitasking ability, and foresight to manage a dynamic workload with professionalism and discretion
- You should be confident, proactive, and detail-oriented, remaining calm under pressure and highly reliable
- Previous commercial experience within the fashion or retail industry in an administrative capacity
- Experience of supporting at Executive Director or above level
- Advanced MS office skills, particularly Power point, Excel and Word
- A discreet, professional manner with good communication skills and appreciation of commercial and personal sensitivities
- Very strong communication skills, both verbal & written
- Excellent numeracy skills
- Commercial awareness, with a love of the luxury fashion industry
- Excellent writing and verbal skills in English
- Exceptional organisational skills and are efficient, with a good dose of common sense and initiative
- A great sense of humour, personal style and attitude
- A calm demeanour and can react positively during challenging times
- Proven ability to work efficiently and proactively
- A confident, diplomatic character to liaise with senior people both internally and externally
- An excellent eye for detail
- The opportunity to work in a smart and talented environment with access to key stakeholders within the organization
What the job involves
- The Luxury & Fashion Division are now seeking a talented Senior Personal Assistant to the Ad Interim CEO YOOX NET-A-PORTER & President, Luxury & Fashion, Alison Loehnis
- Have sole responsibility of extensive diary management and daily logistics
- Arrange all extensive travel and accommodation arrangements
- Strong time management skills with travel accounted for to the last minute
- Have flexibility and out of hours availability, particularly when the CEO & President is travelling for business
- Ensure devices/local currency/chargers/access/passes are obtained
- Fashion Week
- Manage full run of diary ensuring travel is seamless to and from meetings
- Request show tickets every Fashion Week, follow up with external sales teams and ensure Front Row, Location and receipt of tickets
- Relationships
- Maintain good relationships with internal stakeholders and external peers and assistants
- Complete complex international multi exchange rate expenses
- TESI payments and approvals
- BOA receipts and reconciliation
- Ensure requisite prep has been done/briefed
- Liaising with PR/Internal Comms and CR teams to ensure seamless production
- Meetings
- Be aware of team and business critical deadlines, liaising with the wider team to ensure these are met in a timely manner - ie 3YP, Business Reviews, LE & Budget meetings
- Ensure preparation time is mapped out with the senior leadership team and Chief of Staff to ensure the process is smooth and seamless
- Manage the organisation of business meetings
- Ensure IT and Executive IT support on hand to assist
- Work laptop and phone running efficiently
- Greet guests and take care of their needs whilst in the YOOX NET-A-PORTER office
- Set up meeting rooms ensuring appropriate equipment is available
- Team
- Manage Executive team holiday, travel, sickness and expenses
- Keep track and diarise team members approved holidays and absences
- Maintain and manage filing systems and update records as required
- Manage highly confidential (along with personal and private) matters with complete discretion
- Perform ad hoc and personal tasks as required
Salary benchmarks
Our take
YOOX NET-A-PORTER (YNAP) is a leading online luxury and fashion retailer, consisting of four multi-brand platforms, connecting customers with the world's most coveted brands. Following its recent acquisition by Mytheresa, YNAP will continue to operate under its distinct identity, with Mytheresa focusing on luxury and YNAP maintaining its broader multi-brand approach.
With 5.3M customers in 180 countries, YNAP takes a localised approach, tailoring its offerings to meet the needs of clients around the globe. From its offices across the US, Europe, and APAC, to joint ventures with Alibaba in China and Symphony Investments in the Middle East, YNAP ensures that its global reach is both personal and impactful.
At the heart of YNAP's vision is its Infinity 2030 strategy, a forward-thinking commitment to sustainability and a circular fashion system. Drawing on over two decades of data and insights, YNAP continues to push the boundaries of innovation to elevate the shopping experience for its customers.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-3% employee growth in 12 months
Company
Company HQ
Shepherd's Bush, London, UK
Leadership
Alison Loehnis
(Ad Interim CEO & President)Joined YOOX NET-A-PORTER in 2007 as VP of Sales and Marketing, since then they have held multiple President roles and have been serving as the Ad Interim CEO since 2022. They are also the Non-Executive Director of lululemon and an Ambassador for Women Supporting Women at The Prince's Trust.
Share this job
View 1 more job at YOOX NET-A-PORTER