Accounts Payable Specialist, Alchemy

• 2–4 years of experience in accounts payable or a related accounting operations role, with hands-on responsibility for invoice processing and vendor support
• Curiosity about how processes work and initiative to make them better
• A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting
• Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports
• Strong attention to detail, sound judgment, and a habit of checking your work
• The ability to manage recurring deadlines, prioritize competing requests, and follow through independently
• Clear, practical communication and a collaborative approach to working with vendors and colleagues
• Experience at a growing technology company or Big 4 accounting firm

Desirable

• We’re looking for an Accounts Payable Specialist to join our Finance team and take ownership of daily AP activities, including accurate invoice coding, timely payments, vendor support, and reconciliations
• Reporting to our Procurement Manager, you’ll partner with Accounting and teams across Alchemy to keep our procure-to-pay process running smoothly across Zip, NetSuite, and Ramp
• You’ll help strengthen existing processes, troubleshoot issues independently, and identify opportunities to improve how we work
• This role requires attention to detail, dependability, and proactive communication
• Daily AP Operations:
• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams
• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable
• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information
• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escalate exceptions when needed
• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance
• Close Support & Special Projects:
• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded
• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation
• Follow established approval and payment controls, including verification procedures for vendor banking changes
• Maintain organized records and provide AP documentation for internal reviews and external audits
• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A