Payroll & HR Shared Services Administrator, YOOX NET-A-PORTER
Fixed-Term Contract 12 months
More information about location
Office located in Mahwah, NJ
E-commerce partner for leading fashion & luxury brands
Be an early applicant
E-commerce partner for leading fashion & luxury brands
1001+ employees
Be an early applicant
More information about location
Office located in Mahwah, NJ
1001+ employees
Company mission
YNAP's mission is to fully digitalise the high-end fashion industry.
Role
Who you are
- 5+ years of experience in payroll administration, with strong understanding of payroll regulations and compliance. *Multi-state payroll a plus
- Experience with ADP GlobalView and Workforce Manager or similar, is preferred
- Experience in a shared services environment is a plus
- Strong communication and interpersonal skills
- Detail orientated and organized, with strong analytical and problem-solving skills
- Proficient with Microsoft Office or related software, and be able to create VLOOKUPs, and Pivot reports
What the job involves
- Our Corporate division are now seeking a talented Payroll & HR Shared Services Administrator in US to join the Payroll & People Hub team
- Reporting into: Total Reward & HR Shared Services Manager
- Responsible for accurate and timely processing of bi-weekly payroll, whilst ensuring compliance with all federal, state, and local regulations
- Knowledge of payroll policies and procedures relative to specific payroll calculations
- Coordinate year-end processes, including W-2 preparation and audits
- Maintain payroll records, ensuring compliance with laws and regulations
- Handle employee payroll inquiries promptly and courteously
- Facilitates audits by providing records and documentation to auditors as needed
- Prepare and distribute payroll reports, as needed
- Ability to reconcile, audit and problem solve
- Provide first line support for HR on low-risk employee relations queries, including note taking and conducting face to face meetings with employees
- Conducting Right to Work checks for new and existing employees and supporting the onboarding of new employees
- Identify opportunities for process improvements and efficiencies within the shared services framework
- Prepare all employment-related letters for staff including role changes, salary increases, family-friendly changes, new starters, and leavers
- Processing Leavers and conducting exit interviews
- Guardian of all HR policies and processes providing 1st line response to policy queries utilizing our ticketing system Workday Help
- Track and monitor; fixed term contractors, maternity, paternity shared parental leave, probation, visas/right to work and allowances
- Support the Benefits team as need
- Complete ad hoc duties and projects as required
Our take
YNAP's long term view has definitely paid off: decades of experience in global luxury e-commerce make this group a pioneer in the industry and a global leader, with an unrivalled client base of more than 3 million high-spending customers. Consequently, competitors are having a hard time trying to gain a sizeable edge.
The tech team is the core of the group and the investments made in technology have been substantial over the years. AI and data analysis, through their multiple applications, are helping YNAP redefine the way people purchase clothing and accessories from their smartphones.
YNAP has more challenges ahead. Besides rival companies like Farfetch growing faster lately, direct-to-consumer fashion brands (which have been using YNAP's services so far) are steering their strategy towards in-house e-commerce operations to secure transactions directly. YNAP has responded to these pressures by opening its own European marketplace for D2C sales, sitting separately from its wholesale market. Nevertheless, it will still have to prove that its client brands are stronger with them than without.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- Staff discount
- Maternity leave
- Paid sick leave
- Cycle to work scheme
- Flexible hours
- 25 days holiday (excl. bank holidays)
- Work from home opportunities
- Health insurance
Company values
- Sustainability - YNAP, given its position in the fashion industry, firmly believes that luxury and sustainability should go hand in hand and tries to behave accordingly by sharing knowledge with partners, inspiring their own customers and leading by example
- Diversity - YNAP supports women and tries to build its workforce around a solid core of female leaders in order to increase the representation of women in the tech industry and gradually close the gender pay gap
- Education - YNAP makes a significant contribution to developing talents in the luxury online industry and is committed to investing in digital education for young people
Articles
Leadership
Federico Marchetti
(CEO)Founded Yoox in 2000 and took over as the CEO of Yoox Net-A-Porter when the businesses merged. Also sits on the Board of Armani.
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