Payroll & HR Shared Services Administrator, YOOX NET-A-PORTER
Fixed-Term Contract 12 months
More information about location
Office located in Mahwah, NJ
Online luxury and fashion retail business
Job no longer available
Online luxury and fashion retail business
1001+ employees
Job no longer available
More information about location
Office located in Mahwah, NJ
1001+ employees
Company mission
To fully digitalise the high-end fashion industry.
Role
Who you are
- 5+ years of experience in payroll administration, with strong understanding of payroll regulations and compliance. *Multi-state payroll a plus
- Experience with ADP GlobalView and Workforce Manager or similar, is preferred
- Experience in a shared services environment is a plus
- Strong communication and interpersonal skills
- Detail orientated and organized, with strong analytical and problem-solving skills
- Proficient with Microsoft Office or related software, and be able to create VLOOKUPs, and Pivot reports
What the job involves
- Our Corporate division are now seeking a talented Payroll & HR Shared Services Administrator in US to join the Payroll & People Hub team
- Reporting into: Total Reward & HR Shared Services Manager
- Responsible for accurate and timely processing of bi-weekly payroll, whilst ensuring compliance with all federal, state, and local regulations
- Knowledge of payroll policies and procedures relative to specific payroll calculations
- Coordinate year-end processes, including W-2 preparation and audits
- Maintain payroll records, ensuring compliance with laws and regulations
- Handle employee payroll inquiries promptly and courteously
- Facilitates audits by providing records and documentation to auditors as needed
- Prepare and distribute payroll reports, as needed
- Ability to reconcile, audit and problem solve
- Provide first line support for HR on low-risk employee relations queries, including note taking and conducting face to face meetings with employees
- Conducting Right to Work checks for new and existing employees and supporting the onboarding of new employees
- Identify opportunities for process improvements and efficiencies within the shared services framework
- Prepare all employment-related letters for staff including role changes, salary increases, family-friendly changes, new starters, and leavers
- Processing Leavers and conducting exit interviews
- Guardian of all HR policies and processes providing 1st line response to policy queries utilizing our ticketing system Workday Help
- Track and monitor; fixed term contractors, maternity, paternity shared parental leave, probation, visas/right to work and allowances
- Support the Benefits team as need
- Complete ad hoc duties and projects as required
Our take
YOOX NET-A-PORTER (YNAP) is a leading online luxury and fashion retailer, consisting of four multi-brand platforms, connecting customers with the world's most coveted brands. Following its recent acquisition by Mytheresa, YNAP will continue to operate under its distinct identity, with Mytheresa focusing on luxury and YNAP maintaining its broader multi-brand approach.
With 5.3M customers in 180 countries, YNAP takes a localised approach, tailoring its offerings to meet the needs of clients around the globe. From its offices across the US, Europe, and APAC, to joint ventures with Alibaba in China and Symphony Investments in the Middle East, YNAP ensures that its global reach is both personal and impactful.
At the heart of YNAP's vision is its Infinity 2030 strategy, a forward-thinking commitment to sustainability and a circular fashion system. Drawing on over two decades of data and insights, YNAP continues to push the boundaries of innovation to elevate the shopping experience for its customers.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Company values
- Drive: We build lasting impact with courage, commitment and pace. We dream with direction, we want to create luxury fashion that lasts. We solve at speed, not for speed, with real solutions that will make a lasting positive impact for our customers - and the world
- Trust: We create an inclusive and harmonious environment founded on fairness, humility and mutual respect. We celebrate our successes and own our failures, always humble about where change is needed
- Style: we empower people to be true to their own style, celebrating the diverse group of individuals that make up our organisation - and our customers. We do everything with honesty, authenticity, and integrity
Company HQ
Shepherd's Bush, London, UK
Leadership
Alison Loehnis
(Ad Interim CEO & President)Joined YOOX NET-A-PORTER in 2007 as VP of Sales and Marketing, since then they have held multiple President roles and have been serving as the Ad Interim CEO since 2022. They are also the Non-Executive Director of lululemon and an Ambassador for Women Supporting Women at The Prince's Trust.
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