Executive Assistant, Equinix
Global Finance
$89-142k
+Bonus
Office located in Redwood City, CA
Digital infrastructure company
Open for applications
Digital infrastructure company
1001+ employees
Open for applications
$89-142k
+Bonus
Office located in Redwood City, CA
1001+ employees
Company mission
To provide finance, manufacturing, transport, government, and healthcare organizations a cloud-first world.
Role
Who you are
- We are seeking a highly organized, proactive, and detail-oriented professional to join our Global Finance team as an Executive Assistant to our Senior Vice Presidents (SVPs) and Vice Presidents (VPs) of Finance ("Finance Executives")
- The successful candidate will excel in a dynamic environment, possess a strong customer-service mentality, and demonstrate flexibility in adapting to different styles and needs of various Finance Executives
- Critical to this role are strong organizational and communication skills, the ability to manage competing priorities, and a proactive, resourceful approach to learning and using company tools and systems
- 5+ years of experience supporting multiple executives at once, preferably in a finance or corporate environment
- Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
- Experience with Coupa (procurement) and Concur (travel) desired
- Experience with expense reporting and PO management
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to manage competing priorities effectively
- Flexibility and adaptability in working hours, particularly during quarter ends
- Bachelor’s degree preferred
- Experience in a culturally diverse and global company preferred
- Notary (or willingness to become one) preferred
- Ability to be a self-learner and proactively use company tools and systems
What the job involves
- Administrative Support
- Manage and maintain the Finance Executives' calendars, including scheduling meetings, appointments, and travel arrangements
- Prepare, review, and track expense reports
- Print and scan documents requiring signatures in a timely manner
- Meeting Coordination
- Organize and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items
- Arrange logistics for meetings, conferences, and events, both on-site and off-site, across multiple time zones
- Collaborate with other Executive Assistants across the company to organize critical meetings
- PO Management
- Oversee Purchase Order (PO) management, including creation, tracking, and processing of POs
- Ensure compliance with company policies and procedures related to PO issuance and approvals
- Work closely with the finance and procurement teams to resolve PO-related issues and discrepancies
- Maintain accurate records of all POs and provide regular updates on PO status to the Finance Executives
- Travel and Expense Management
- Thoroughly understand and ensure compliance with the travel and expense policies and procedures
- Arrange travel itineraries and accommodations for Finance Executives and support team members as needed
- Ensure timely and accurate submission and processing of expense reports
- Review expense reports on behalf of Finance Executives, ensuring adherence to company policies
- Team Support
- Provide administrative support to the leadership team, assisting with various tasks and projects as needed
- Help coordinate team events, meetings, and activities
- Coordination with Other Executive Assistants
- Collaborate with other executive assistants to coordinate cross-departmental activities and meetings
- Share best practices and provide backup support as needed
- Foster a collaborative environment among the executive support staff to ensure smooth operations and communication across the organization
- Confidentiality and Professionalism
- Handle sensitive information with discretion and maintain the highest level of confidentiality
- Act as a liaison between the Finance Executives and other executives, employees, and external partners
- Manage office administrative work requiring the use of independent judgment and initiative
Our take
Equinix is a veteran player in the digital infrastructure market, connecting industry-leading organizations in finance, manufacturing, retail, transportation, government, healthcare, and education.
The company provides a range of services within the categories of digital, support, data center, and interconnection, with capabilities including, for example, simplifying hybrid cloud deployments or securing on-site deployments. It has an extensive range of partners, granting its clients access to a vast range of industry-leading technologies atop its own offerings.
With a wide global presence, Equinix has secured a path to continued success by its ability to keep abreast of developments in the space. The company is comfortably positioned to remain a robust and leading player across multiple growth avenues and can be expected to make more smart developments and partnerships in the future.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
9% employee growth in 12 months
Company
Company benefits
- Equinix employees receive excellent health care and counseling plans that vary by country to ensure the well-being of you and your family. We offer paid vacations and holidays and encourage community involvement year-round via volunteer opportunities
- Spending time with your loved ones and taking care of your family are important. Equinix provides a range of country-specific programs that ensure you have the resources needed to thrive and manage your family’s needs
- Equinix offers different programs to help you build your financial security, make charitable donations and seek additional education. In many countries we also offer a flexible employee stock purchase plan
Company values
- Seek something bigger - Come drive meaningful change as part of the world’s trusted, leading digital infrastructure company. Together, our work enables innovation that enriches our work, life and planet
- Challenge assumptions - Bring your unique perspectives and contributions to help us make bold decisions, become aware of biases and remove any barriers that still exist
- Want to unlock your potential - Achieve, learn, adapt and be comfortable building a fulfilling career. We are here to help you unlock your potential
Company HQ
Redwood Shores, Redwood City, CA
Articles
Leadership
Charles Meyers
(President & CEO (Not Founder))Former Senior Associate at Booz Allen & Hamilton, President and COO at BellSouth.net, and VP of Business and Corp Development at Internet Security Systems. Before becoming CEO of Equinix, they were a Senior Technology Executive and Fitness Entrepreneur at Life Restorations LLC and Group President of Messaging and Mobile Media at VeriSign.
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