Recruiting Coordinator , Luminai

$80-120k

+ Offers Equity

Junior and Mid level

New York

San Francisco Bay Area

Mon, Tue, Thu in office

3 days a week in office

Internal workflow automation technology

Be an early applicant

Internal workflow automation technology

21-100 employees

B2BSaaSAutomation

Be an early applicant

$80-120k

+ Offers Equity

Junior and Mid level

New York

San Francisco Bay Area

Mon, Tue, Thu in office

3 days a week in office

21-100 employees

B2BSaaSAutomation

Company mission

To revolutionise the way in which operational teams get work done.

Job

Company

Role

Who you are

2-4 years in Recruiting Coordination, People Operations, or a similar high-volume scheduling and candidate-facing role
Clear, professional communication with candidates and internal stakeholders at all levels
Comfort managing shifting priorities in a fast-moving environment
Discretion with confidential candidate and compensation information
Nice to have: experience with Ashby, or prior time at a high-growth startup or healthcare/enterprise software company
You communicate early and clearly, whether that's flagging a scheduling conflict or keeping a candidate in the loop on next steps
You care about the small and intentional details

What the job involves

We're hiring a Recruiting Coordinator to run the day-to-day operations of our hiring process. Luminai is transforming how health systems operate and the team we build right now directly shapes what we're able to do next. A great coordinator accelerates everything
You'll own interview scheduling, candidate communication, and pipeline hygiene across the full funnel. You'll partner with recruiters and hiring managers to keep a high volume of interviews running cleanly, and you'll be the person candidates remember as the reason their experience felt organized and human
This is a hybrid role. Our team is in-office 3 days a week (Mon, Tue, Thu) in San Mateo, California
Coordinate end-to-end interview scheduling across multiple roles and teams, including complex onsite loops, panels, and cross-timezone virtual screens
Serve as the primary candidate contact throughout the process -- setting expectations, answering questions, and keeping things moving
Maintain clean, accurate pipeline data in Ashby
Support recruiters with pipeline reporting, candidate follow-ups, and sourcing logistics
Coordinate offer preparation and support the closing process
Keep hiring managers on track with interview timelines and feedback deadlines
Identify and fix friction in our scheduling workflows, templates, and coordination systems

Our take

Luminai, formerly known as Digital Brain, was founded in 2020 by two graduates of the Y Combinator scheme. The company helps sales reps and customer service agents automate their workflows to ultimately save time on internal processes.

Backed by Series A funding and trusted by companies like Carta, Oura, and Strava, Luminai is using its resources to grow its go-to-market team and enhance product capabilities. Byu expanding its platform to serve organizations of all sizes, Luiminai is ready to be a key player in the workflow automation space.

Freddie

Company Specialist at Welcome to the Jungle

Company

Company HQ

North Central, San Mateo, CA

Leadership

Kesava Kirupa Dinakaran

(Co-Founder & CEO)

Graduate of Y Combinator in 2020.

Salary benchmarks

We don't have enough data yet to provide salary benchmarks for this role.

Submit your salary to help other candidates with crowdsourced salary estimates.

Share this job

View 10 more jobs at Luminai