People Systems & AI Integrations Specialist, Personio
+ Pre-IPO equity
3+ days a week in office
Intelligent HR platform for SMEs
Posted today
Intelligent HR platform for SMEs
1001+ employees
Posted today
+ Pre-IPO equity
3+ days a week in office
1001+ employees
Company mission
To help organisations unlock the power of people by making complicated, time-consuming tasks simple and efficient.
Role
Who you are
- 3+ years in a people systems, operations, or insights role, contributing end-to-end and working comfortably with minimal oversight, not just executing processes handed to you
- Hands-on experience building real integrations with n8n or comparable automation tools (Make, Workato, Zapier), with a clear sense of when and where to leverage AI
- Experience working with or administering an HRIS platform like Personio or Workday, and familiarity with the specific messiness of people data — org hierarchies, effective dates, contract types, cost centres, headcount definitions
- Comfortable working with APIs to connect systems, confidently reasoning about how data moves between tools and where handoffs break
- Background in a high-growth or high-scale startup environment (Series B+), figuring things out without a playbook while processes are still being built
- A systems mindset: when you spot a manual process, your instinct is to understand why it exists before automating it away — paired with an AI-curious approach to solution design, spotting where LLM-based steps, MCP connectors, or agentic tooling genuinely improve a process rather than adding them for their own sake
- An almost unreasonable conviction around data quality — you'd rather flag a number as unverified than let it circulate unchecked — and comfort working in ambiguity, owning end-to-end delivery from scoping through shipping and iterating
- A strong communicator who translates operational needs into system-level solutions and findings into decisions, working directly with People Partners and senior leaders rather than just handing over output
What the job involves
- The People Systems & Insights team sits within People Experience & Technology and acts as the engine room for how Personio understands its own people, owning the HRIS platform, people data infrastructure, and the analytics layer that turns raw HR data into decisions
- The team believes a people function should operate with the same data rigor and tooling quality as any product or engineering team, and is building that from the ground up as a small, high-trust team where everyone ships real work
- Within this team, this role is an integrations and AI specialist position focused on designing and building the automation and AI layer that connects the HRIS to the rest of the People tech stack — closing gaps, removing manual work, and making the system smarter over time
- You'll be hands-on from day one, working across systems, automations, and analysis, often all in the same week
- When upstream data is unreliable or a workflow creates friction, you're the one who traces it back and fixes it at the source
- You'll be hands-on with tools like n8n, AI agents, and API/MCP-level integrations, actually building workflows rather than just scoping them for others; core HRIS configuration is part of the landscape you work within, but the heart of the role is what you build on top of and around it — automations, integrations, and AI-driven solutions that solve real problems for the teams you support
- You'll work closely with people across the People org to understand how they actually operate day-to-day, shaping automation and AI solutions around real needs rather than theoretical ones
- Analysis — recurring reporting, ad-hoc questions, occasional deep-dives informing significant people decisions — is part of the job too, but sits alongside the integrations and automation work rather than above it
- The ideal instinct is to think in systems: how things connect, where the gaps and friction points are, and how to close them with the right blend of automation and AI
- Own the day-to-day health of our People systems, including our Personio HRIS and tools like Ledgy, Pave and Sana and the workflows built on top of them keeping everything running reliably as the organisation changes
- Design and build automated workflows across our People systems and Snowflake using automation and AI tooling, connecting Personio, Slack, Jira and other tools via APIs to reduce manual work and patch broken handoffs
- Support teams across the People function Rewards, People Ops, People Partners and others — with end-to-end automation solution design and implementation, taking a problem from scoping through to a working, maintained solution using automation tooling and AI where appropriate
- Act as an internal builder the People function can bring problems to, translating their operational needs into automations, apps, and data solutions that make their work faster and better
- Audit existing processes and integrations; spot where data quality or a workflow breaks down and fix it at the source rather than patching it downstream
- Take a lead role in shaping the tooling and interfaces the People function relies on, evaluating and deciding between Personio-native capabilities, MCP-based interfaces, and emerging approaches, with the latitude to define direction rather than just execute it
Our take
Personio was set up to automate and simplify HR tasks with a single software. This means reducing admin and accelerating efficiency with data and processes seamlessly integrating with each other.
What sets Personio apart from its competitors is the fact that its solution covers all the core HR processes that are key to every company’s success and can be performed in one place. This gives HR professionals the time and energy to focus on more strategic topics like talent development and employer branding. Now, Personio has over 15,000 customers, among which are 1.5 million employees using its software.
With substantial funding from multiple investors, Personio is focused on growing the tools it offers as well as expanding into what it describes as “people workflow automation". With 1.7 million small and medium-sized businesses still stuck in the spreadsheet era, Personio will deliver even more value to businesses in years to come.
Freddie
Company Specialist at Welcome to the Jungle
Meet the team
4 people
Aleena, Software Engineer
Our mission
Empower people with AIInsights
21% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Jun 2022
$200m
Series E
Oct 2021
$270m
Series E
Total funding: $724.2m
Company benefits
- Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
- Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
- Make an impact on the environment and society with Impact Days
- Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
- Connect with your fellow Personios at regular company and team events like All Company Culture Week and local year-end celebrations
- Engage in a high-impact working environment with flat hierarchies and short decision-making processes
- Find your best way to work with our office-led, and remote-friendly PersonioFlex!
Company values
- Exceed Customer Expectations: We anticipate, prioritise, and solve for the needs of our customers
- Deliver Exceptional Results: We dream big and move with urgency to make great things happen
- Elevate One Another: We work together as trusted partners to amplify our collective impact
- Care to Challenge: We care personally and challenge directly to unlock our full potential
- Ignite Positive Momentum: We embrace the challenge with a positive mindset and celebrate our wins together
Company HQ
Dublin, Ireland
Articles
Leadership
Hanno Renner
(Co-Founder & CEO)Also co-founded Feedbackme in 2015 and is a member of the "Advisory Board of the Young Digital Economy".
Jonas Rieke
(Co-Founder & COO)Previously worked in Business Development at komoot and Hendrick & Schwartz. They also worked in Investment Management at Project A Ventures.
Alexander Grant
(Chief Product & Technology Officer)Previously the Senior Director of Product Management at Hootsuite, they also have prior experience as Director of Operations at a B2B startup.
Lenke Taylor
(Chief People Officer)Leading people-centered vision and teams to build global companies.
Philip Lacor
(Chief Revenue Officer)Previously the CRO at Airbase and Envoy. They also spent 4 years at Dropbox in various VP roles. Prior to that, they spent nearly 6 years at Vodafone as a Director and MD of Enterprise Business Units.
People progressing
Alexander joined Personio in 2020 as a Working Student in Sales Operations, since then, they have worked their way up and now serve as a Business Development Team Lead.
Victoria joined Personio in 2017 as an Account Executive and has since held a number of roles. Since 2025, they have served as the Director of Sales SMB Germany.
Diversity, Equity & Inclusion at Personio
- Our Count Me In DEI survey is designed to measure our progress towards our DEI goals and identify gaps and improvement areas to inform our planning of future initiatives.
- Our Diversity Committee ensures all communities have an equal voice in everything we do and includes representation from our six Employee Resource Groups (ERGs). We build inclusion through monthly educational sessions, empowerment programs, and celebrations that promote awareness and allyship.
- Supporting and uplifting women in tech is one of the most impactful ways to drive positive change. Building on our 2025 initiatives, we have continued these efforts and introduced additional programs, maintaining our commitment to long-term progress as we move through 2026 and beyond.
- To find out more about Personio’s commitment to diversity and inclusion to ensure we are a company where everyone can embrace their uniqueness, visit our page https://www.personio.com/about-personio/diversity/
Share this job
View 57 more jobs at Personio