Executive Assistant, Hebbia
5+ days a week in office (Soho, NY)
AI-powered search engine
Open for applications
AI-powered search engine
21-100 employees
Open for applications
5+ days a week in office (Soho, NY)
21-100 employees
Company mission
To transform how humans surface and acquire knowledge.
Role
Who you are
- The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills
- We are looking for someone with strong experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy and discretion
- 5+ years of high level experience supporting multiple senior level executives
- A strong team player, who thrives in a collaborative setting; is poised and able to work with individuals at all levels of the organization
- Proactive, positive and personable with excellent communication skills and willing to take initiative with confidence
- Resilient, with ability to manage multiple projects and deliver quality work to deadlines
- Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
- Exceptional attention to detail
- Strong calendar management and prioritization skills
- Advanced proficiency with Gmail, Google Calendar as well as key applications such as Google Docs, Word, Excel, Powerpoint, Zoom.
- You are comfortable working in-person 5 days a week
What the job involves
- Hebbia is looking to hire an Executive Assistant in NYC to provide executive level support to two (2) company executives
- This role supports department leaders, and requires the ability to juggle competing responsibilities. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, event management, and prioritizing across multiple leaders
- Handle highly confidential information and documents with discretion and confidentiality
- Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
- Meetings will include board meetings,, and executive off-sites and ongoing staff meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
- Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executive’s behalf
- Process and track expenses in a timely manner for the executives
- Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
- Provide overall data management to executives. Inclusive of:
- Organize and compile to facilitate exec presentations
- Track and drive completion of key deliverables, proactively following up on outstanding items as needed
- Provide innovative and creative methods for continued improvements to administrative processes as the company scales
Our take
Founded in 2020, Hebbia is an AI-powered search engine that processes complex requests through the use of deep learning techniques and models that aid in knowledge graph work, semantic analysis, and AI.
The first product the company produced was a Chrome plugin that upgrades the search function to reach beyond traditional text pattern matching, and instead begins to comprehend the query and how answers might be given on the page.
Raising funding from Peter Thiel, Index Ventures, Jerry Yang (Yahoo founder), and Ram Sriram (one of the first Google investors) to name a few, capital has been put towards building the engineering team and accelerating the development of products on the platform, as well as expanding its customer base into that of the professional services industries.
Steph
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Funding (last 2 of 3 rounds)
Jul 2024
$130m
SERIES B
Jul 2022
$28.6m
EARLY VC
Total funding: $159.7m
Company benefits
- Comprehensive health, dental and vision coverage
- Retirement benefits
- Daily catered lunch
- Unlimited PTO
Company values
- Your work is a craft you want to master
- You thrive in ambiguity and approach new challenges with optimism
- You appreciate diverse perspectives and uncommon ideas
Company HQ
Civic Center, New York, NY
Articles
Leadership
George Sivulka
(CEO)Held Research Scientist positions at NASA, SLAC National Accelerator Laboratory and the Wu Tsai Neurosciences Institute.
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