Executive Assistant, Wolters Kluwer
Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $63,150 - $87,250
Hybrid (8 days/month)
2+ days a week in office
Information services and software solutions
Open for applications
Information services and software solutions
1001+ employees
Open for applications
Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $63,150 - $87,250
Hybrid (8 days/month)
2+ days a week in office
1001+ employees
Company mission
To empower our professional customers with the information, software solutions, and services they need to make critical decisions, achieve successful outcomes, and save time.
Role
Who you are
- The ideal candidate will be a master of multitasking, with the ability to manage a wide range of administrative and executive support-related tasks
- This role requires a high level of professionalism, confidentiality, and attention to detail
- The successful candidate will have excellent communication skills, both written and verbal, and the ability to interact with staff at all levels in a global organization, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient
- This is an excellent opportunity for someone who thrives in a fast-paced, global environment and enjoys collaborating with stakeholders across many different geographies and cultures
- High school diploma required; associate degree or equivalent preferred
- 5+ years of executive assistant experience in a professional environment
- Experience working in large, multinational company and across time zones, required
- Must be comfortable working independently with minimal supervision - resourceful, flexible, proactive in fast paced environment
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, etc)
- Strong communication at all levels of organization, including communicating at Executive level with confidence
- Experience working with senior level IT executives, preferred
- Knowledge of Workday, Egencia, Concur, Coupa, Project Management tools, etc
- Strong project management skills
- Knowledge about international travel, including visas
- Knowledge of financial terms and templates for compiling presentations/reporting
- Strong written and oral communication skills – fluent English is required
- Excellent organizational skills and ability to multi-task and prioritize effectively
- Flexibility to adapt to changing priorities and deadlines, and ability to remain calm under pressure
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels and across different cultures
- Strong attention to detail and problem-solving skills
- Ability to handle sensitive information with discretion
- Self-motivated and ability to work independently and within a team
- Ability to create professional PowerPoint decks for executive presentations
- Ability to create Excel files that include pivot tables, vlookup, and other advanced functions
What the job involves
- Wolters Kluwer is seeking a highly organized and proactive Executive Assistant to support one or more senior technology executives within the Digital Experience Group
- Responsibilities include calendar management, coordinating travel arrangements, preparing reports and presentations, and various communications
- Manage calendar and schedule appointments for assigned executive(s), working across many different time zones and collaborating effectively with stakeholders in other geographies and cultures
- Plan virtual and in-person meetings and events
- Coordinate travel arrangements and itineraries, domestically and internationally
- Assist with the timely and accurate submission of expense reports
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research and compile data for reports and presentations
- Handle confidential information with discretion
- Liaise with internal and external stakeholders on behalf of assigned executive(s)
- Organize and prioritize large volumes of information and calls
- Prepare meeting agendas, take minutes, and follow up on action items/deliverables
- Assist in the preparation of executive presentations
- Monitor and respond to emails and other communications on behalf of the executive(s), as appropriate
- Gather, maintain and organize files and records, including maintaining MS Teams channel(s)
- Process invoices and purchase orders
- Coordinate the onboarding and offboarding of employees and consultants
- Manage special projects as assigned by executive(s)
Our take
For over 185 years, Wolters Kluwer has been innovating the way professionals and businesses work. The company has expanded to offer a substantial range of services across the Health, Tax & Accounting, Finance, Compliance, and Legal sectors.
While operating across so many sectors comes with an extensive range of competition, Wolters Kluwer serves customers in over 180 countries, which has been managed, in part, due to its 70+ acquisitions. For example, the company has recently acquired leading artificial intelligence technology company Della AI, which will become part of its legal software unit, to further advance its natural language processing capabilities.
The company is currently focused on its 2022-2024 strategy, which is a three-year value elevation strategy aimed at accelerating expert solutions, expanding its reach, and evolving its core capabilities. After delivering on its 2019-2021 strategy (resulting in €4.8 billion in revenues in 2021 alone) Wolters Kluwer is well set to remain on its long-standing path of growth and success.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- Hybrid/Flexible Work Environment
Company values
- Focus on Customer Success - Customers are at the center of everything we do
- Make it Better - We're Committed to Continuous Improvement
- Aim High and Deliver - We're responsible for delivering the right results
- Work as a Team - We're stronger together
Company HQ
Alphen aan den Rijn, Netherlands
Articles
Leadership
Nancy McKinstry
(CEO & Chairman of the Executive Board, not founder)Held various roles at the company before being named CEO in 2003. Current Member of the Board of Directors at various companies including Accenture, Abbot, Russel Reynolds Associates, and Columbia Business School.
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