Events Manager, Avalere Health
12 Month Fixed Term Contract
More information about location
Global healthcare communications agency
Be an early applicant
Global healthcare communications agency
1001+ employees
Be an early applicant
More information about location
1001+ employees
Company mission
To imagine new possibilities for a healthier world and create the connections that make better health happen.
Role
Who you are
- University education in Event and Festival Management, Business Admin or related field
- Strong events background, with at least 3 years’ experience within a corporate environment or ideally a medical communications agency; must be computer literate
- Experience delivering international events, such as advisory boards, workshops, preceptorships, congresses, satellite symposia, exhibitions, and standalone events in an in person setting and virtual setting
- Excellent verbal and written communication skills
- Excellent interpersonal skills with the ability to provide tactful handling and adapt to situations accordingly
- High degree of accuracy and attention to detail
- Ability to prioritise tasks and activities to deliver within agreed deadlines
- Excellent organisational skills with the ability to multi-task
- Able to handle challenging situations with clients, faculty and internal colleagues and provide adequate solutions
- Extensive European and International travel experience
- Experience in following platforms Cvent (full usage beneficial), Zoom, WebEx, Team and Vmix (understanding of functionalities and ability to recommend platforms in line with clients’ requirements recommended)
What the job involves
- We are looking for an Events Manager to join on a 12 month fixed-term contract, with an immediate start date
- The Events Manager is responsible for managing and delivering all meetings-based projects, ensuring that the project is delivered to budget, schedule and quality
- This role includes attending approximately up to 12 domestic/international meetings per year or virtual meetings some potentially outside of normal working hours
- Provide internal project lead on all event projects across client accounts and serve as the principal day-to-day point of contact for event and onsite management, faculty management, financial management, and compliance
- Given the nature of the role, there will need to be a certain amount of flexibility with working hours during busy times, in particular prior to going onsite and to accommodate client’s working hours
- With experience, mentorship and line management opportunities may be appropriate
- Venue search in line with the pharmaceutical industry regulations and client hospitality guidelines
- Provide venue recommendations document detailing costs and amenities for both meeting and faculty dinner venues
- Venue liaison, such as meeting room and accommodation requirements, catering provisions and AV requirements
- Liaise with congress secretariat and third-party suppliers
- Manage ground and dinner transfers, where necessary
- Organise and undertake site visits in accordance with clients requirements, and provide full report
- For virtual meeting specifically recommend platforms in line clients’ needs/restrictions and meeting format using Avalere Health meetings platforms,
- Provide onsite liaison and management of venue to ensure all final arrangements are in place, including any AV requirements
- For virtual meeting attendance specifically, provide liaison and attendance management
- Act as a trouble shooter in case of technical difficulties, be the primary onsite contact for client, HCPs and tech partners, set-up and manage communication channel during meeting and alert stake holders if needed, manage meeting attendance at start of meeting
- Develop and distribute faculty communications, including invitation letters, logistics forms, confirmation details, welcome letters, personal itineraries, departure transfer information, and thank you letters
- Manage consultancy agreements and liaise with clients’ legal departments for honoraria fair market value (FMV) rates
- Arrange and book faculty flights in line with client travel policies and arrange visa applications where necessary
- Arrange faculty teleconferences for briefing calls
- Process honorarium and expenses post-meeting
- For virtual meeting specifically, develop and distributes all faculty communications, ascertain faculty familiarity with platform provided and schedule training call if required, be point of contact for any logistics and technical requests
- Maintains tight financial control throughout events, working closely with Project Managers regarding budget preparation and specification
- Review event management fees and hours, assist with proposal/pitch content, project tracking, obtain quotations from third-party suppliers, sign venue/supplier invoices, full-cost reconciliations
- Input into project schedules for events elements, ensuring task timelines are met and updating the project team of any changes to agreed timelines
- Ensure client is kept fully informed throughout: arrange project kick-off meeting, hold regular status meetings and project debrief Establish and maintain good working relations with clients, faculty and key suppliers
- Maintains records of Healthcare Professional costs for the public reporting of transfer of value data (e.g. SUNSHINE ACT and EFPIA reporting)
Application process
- Immediate start date
Salary benchmarks
Our take
Avalere Health, founded in 2001 and formerly known as Fishawack, has built a strong reputation as a leading provider of cross-border strategy consultation, communications, and marketing expertise for companies in the biopharmaceutical, medical technology, and wellness industries.
Though the company doesn’t make its exact customer list public knowledge, it does claim to serve all of the top 20 pharmaceutical companies in the world, as well as a number of breakout biotech and medtech enterprises. In the over two decades since its founding, it has acquired and merged 19 healthcare firms worldwide - including Avalere Health from which it takes its new name.
Given that it’s grown from one location in the UK to encompass teams across the US, Europe, and Asia, the company appears to operate from a position of serious strength in this trillion-dollar space. Recently, it seems Avalere has focussed on building out its leadership team as it embraces its new branding and manifesto.
Steph
Company Specialist at Welcome to the Jungle
Insights
9% employee growth in 12 months
Company
Company benefits
- The tools, skills, and support you need to think differently and to solve healthcare’s most complex challenges
- Career Experience team, whose mission is to provide every employee with a purpose-driven career
- Personalized learning and training
- Hubs across North America, Europe, and Asia, geared toward collaborating, training, socializing, and coming together as a global organization
- Flexible working practices
- Company pension/retirement plan
- Private medical insurance
- Employee wellbeing initiatives
- Compelling time-off policy
Company HQ
Knutsford, UK
Leadership
Jon Koch
(CEO)Was hired as CEO in 2021 after spending three years as SVP and CEO of the Global Dental Group at Henry Schein. Prior to this they spent more than 11 years in General Management, VP, and Group President roles at pharmaceuticals company Covance (now Labcorp Drug Development).
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