Executive Assistant to CEO, Omnea
+ equity options
More information about location
3+ days a week in office
Procurement automation for the enterprise
Open for applications
Procurement automation for the enterprise
21-100 employees
Open for applications
+ equity options
More information about location
3+ days a week in office
21-100 employees
Company mission
To orchestrate the full supplier lifecycle - transforming procurement, third-party risk management, and spend control.
Role
Who you are
- You have a university degree and 3-5 years of work experience, this can be as an EA, PA, Chief of Staff or Founders Associate ideally in a high-growth startup or tech environment
- You may not have the exact experience necessary for this role but you will have excelled at something incredibly challenging that demonstrates your ability to work hard under pressure in a fast-paced, stressful environment. For example, you may be a career changer who did well in a different sector or role but similarly intense & difficult
- You are London-based, with 3 days in the office per week and flexibility for occasional travels with the CEO in the future
- You are highly organised, with meticulous attention to detail, and exceptional at multitasking. You have flexibility to provide support during off-hours in an environment with increasingly different timezones (Europe & US)
- You are tech-savvy, with experience using modern productivity tools (e.g., Slack, Notion, Google Suite). You can provide structure within the entrepreneurial and dynamic environment of a company in hyper-scale
- You’re able to ruthlessly prioritise, are highly organised and focused on outputs > inputs. You are proactive, a strategic thinker, efficient & autonomous and don’t compromise on quality (i.e. you have taste)
- You’re an outstanding communicator; verbal, written, and when presenting. You’re exceptionally articulate, concise and clear in all forms of communication and have the ability to build rapport, influence people & drive change, whether it’s with a distinguished exec, technical expert or a junior operator. You handle confidential matters with discretion and professionalism
- You’re outcomes-focused, and balance the ability to think strategically with a heavy bias to action, always focused on “so what’s the next step?”
- You are proactive & crave accountability, proactively pushing initiatives forward and making the best use of the resources available to you
- You’re just a really good human. You’re empathetic and reliable. You build trust with people you work with and are highly collaborative. You have minimal ego, seek feedback to continuously hone your craft and try to bring out the best in everyone around you
What the job involves
- We’re looking for a highly organised & proactive Executive Assistant to our Co-Founder & CEO, Ben Freeman
- You will be the backbone of Omnea’s executive office, ensuring efficiency and seamless operations
- Your focus will be on managing key personal & professional priorities, and providing administrative and strategic support—allowing the CEO to focus on scaling the business through the next phase of growth!
- As the backbone of Omnea’s executive office, you’ll proactively coordinate, manage and keep track of our CEO’s schedule, projects and commitments
- You will work closely with the Omnea leadership team as well as act as the primary point of contact to renowned investors, board members and founders in our network for all matters related to the CEO
- You are someone who acts like an owner, can craft at speed and loves working in a fast-paced environment with significant impact
- You’ll provide strategic and executive support, by managing the CEO’s complex calendar, ensuring seamless scheduling across multiple time zones. You’ll own email and communication filtering as well as prioritising, drafting, and responding as necessary
- You’ll act as a gatekeeper, ensuring the CEO’s time is spent on high-impact activities. You will manage conflicting priorities and prioritise different demands, you’ll focus on solutions, and are comfortable navigating change and removing blockers
- You’ll plan, schedule and coordinate internal and external meetings and ensure agendas are well prepped, action items tracked, minutes taken and follow-ups done in a timely manner. You’ll also assist with board materials, investor updates, and briefing notes
- You’ll organise and book all travel, including flights, hotels, transfers and visas. You’ll prepare detailed travel itineraries and handle last-minute changes seamlessly
- You’ll own all operational and administrative tasks, such as expenses, invoices, and budget tracking related to the CEO’s activities. Where required, you’ll also handle key personal admin tasks to enable full focus on Omnea
- You’ll act as the first point of contact for all key stakeholders, including investors and board members on behalf of the CEO. You’ll manage confidential information with the highest level of discretion. You’ll also proactively solve problems and anticipate potential issues before they arise
- You’ll own systems & processes that improve productivity, such as identifying and implementing tools or processes that reduce admin workload and help outsource and delegate non-essential tasks effectively
Salary benchmarks
Our take
The way businesses buy stuff is broken. Whether it's SaaS, hardware, or contractors, the average B2B purchase takes over 3 months, requires 50+ emails, and involves multiple different stakeholders. Which in turn, is slowing businesses down.
Omnea's platform handles the entire purchasing process: giving employees an easy place to make requests (Intake), managing the necessary approvals for the purchase to be made (Approvals Engine), and automating all renewals management and suppliers risk assessments. Giving both buyers, and finance and procurement leaders critical visibility into how, when, and why money is being spent.
Given the current market's increased focus on capital efficiency, there has never been a more vital time for businesses to use Omnea and get control of their spending.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
30% female employees
Company
Employee endorsements
Opportunities to learn
"Omnea is constantly evolving as the company grows - and so are you! I can push boundaries, learn from others who are much more experienced than me..."
Funding (1 round)
Oct 2024
$20m
SERIES A
Total funding: $20m
Company benefits
- Equity options with every role!
- Volunteering days
- 25 days' holiday plus bank holidays (total: 33 days pay)
Company values
- Customer-centric: We obsess over how our decisions & how we show up will help our current and future customers
- Team Before Self: We do whatever it takes to maximise our team’s performance, knowing that pulling together allows us to achieve more than going alone
- Grit & Perseverance: We are relentless in our pursuit of success, seeing knock-backs as opportunities to learn & grow
- Positive Mindset. Solution Focussed: We aim to solve problems, not just spot them. We stay optimistic and bounce back from failures
- Act Like an Owner: We all understand that Omnea belongs to us. This means addressing issues as they arise, valuing every task, and showing deep care
- Craft at Speed: We care greatly about the quality of our work, whilst often moving at an uncomfortably fast pace
Company HQ
Victoria, London, UK
Leadership
Ben Freeman
(Co-Founder & CEO)Previously, Ben joined the founding team at Tessian, built out the go-to-market teams and launched & managed the business in the US.
Ben Allen
(Co-Founder & CTO)Previously a CTO of Playter, a VC-backed ‘buy-now-pay-later’ start-up. Before this, they were the Co-Founder & CTO/CPO of Canary & Delta, bringing products to market for Pre-Seed, Seed & Series A businesses.
Diversity, Equity & Inclusion at Omnea
Claire Williams (Chief of Staff)
- At Omnea, we embrace diversity. To build a product that's loved by everyone, we need a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else!
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