Executive Assistant to CEO, Function

• This role is best suited for those energized by fast-paced environments, excited to build in a high-growth setting, and deeply motivated by our mission
• If you’re looking for meaningful challenges, dynamic work, and the opportunity to make a real impact — we’d love to meet you
• 5+ years of experience as an Executive Assistant, preferably supporting a founder or C-suite executive in a fast-paced or startup environment
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure
• Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable
• High emotional intelligence, discretion, and sound judgment
• Google Calendar mastery
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools
• Ability to work independently, anticipate needs, and solve problems quickly. When something can be done today, it gets done today
• Your dedication to these responsibilities will directly contribute to the success of our team and the satisfaction of our membership. We are looking for a proactive, skilled, and forward-thinking individual to join our team and help shape the future of our services

Desirable

• We are seeking a highly organized, proactive, and discreet Executive Assistant to support the CEO of Ezra
• This individual will serve as a trusted partner, helping him operate efficiently by managing a complex calendar, coordinating cross-functional communication, organizing travel, and ensuring his time and priorities are aligned with the most important work across the organization
• This EA will regularly correspond on the CEO’s behalf with investors, board members, strategic partners, and advisors — and will need the written communication skills, professional judgment, and poise to represent the Office of the CEO with credibility in those interactions
• The ideal candidate is a self-starter who is comfortable working through ambiguity, meticulous in their attention to detail, resourceful, and capable of thriving in a fast-paced environment
• This EA will work closely with the Chief of Staff and the broader Office of the CEO as a unified operating unit — syncing on weekly calendar audits, preparing the CEO for meetings, executing on complex logistics, defining and improving Office of the CEO workflows, and maintaining a single source of truth on the CEO’s priorities and commitments
• Ezra operates with a bias for immediate action and a strong writing culture — we prefer async over sync and expect clear, concise communication in everything we produce. The right candidate will thrive in that environment
• Manage calendar and schedule
• Manage the CEO’s complex calendar, scheduling appointments and meetings across multiple time zones
• Coordinate with internal and external contacts to arrange commitments
• Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
• Handle communication with cross-functional teams and external partners
• Draft and manage correspondence on behalf of the CEO — including emails, Slack, sync requests, and scheduling coordination — with investors, board members, advisors, and strategic partners
• Act as a liaison between the CEO and other executives, board members, and external partners
• Screen and prioritize incoming communications
• Coordinate business meetings and travel
• Arrange travel itineraries, including transportation, accommodations, and agendas
• Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO’s review cadence
• Capture action items from key meetings and drive follow-through across stakeholders
• Cross-collaborate with other EAs to plan offsites and events as we scale
• Coordinate with the Office of the CEO
• Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
• Maintain shared visibility into scheduling changes and commitments via dedicated channels
• Operate as a trusted extension of the Office of the CEO
• Administrative support
• Prepare reports, presentations, and other documents
• Manage and maintain records
• Oversee and assist with special projects as assigned