Executive Assistant, Amazon

• 2+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Work 40 hours/week, and overtime as required
• Exceptional organizational and communication skills
• Ability to maintain confidentiality and exercise discretion

Desirable

• Support two Wondery executives in helping them to be more effective and efficient leaders
• Manage complex calendars and scheduling across multiple locations and time zones
• Help executives prepare for meetings by developing meeting agendas, taking and disseminating notes, and tracking action items
• Organize, execute, and/or assist with internal and external meetings and events (i.e., recurring staff meetings, team off-sites, pitch meetings, team gatherings)
• Coordinate meeting logistics and assist guests with building access
• Coordinate domestic and international travel arrangements
• Submit and track expense reports, process invoices, and manage departmental T&E and project budgets
• Issue and manage MNDAs and other vendor agreements
• Prepare presentations and briefing notes for internal meetings and external speaking engagements and panels
• Maintain knowledge management systems and team wikis, including employee onboarding processes and documentation
• Troubleshoot basic technical issues and support executives with technology needs
• Partner closely with the broader leadership team, key business partners, and other Wondery and Amazon colleagues to help the Company accomplish its goals
• Support and represent Wondery and other Amazon entertainment divisions at internal and industry events
• Serve as a champion of Wondery's culture, helping keep our vibrant workplace fun and engaging