Executive Assistant, Crafty
$85-100k
5 days a week in office
Food and drink management platform for offices
Posted today
Food and drink management platform for offices
101-200 employees
Posted today
$85-100k
5 days a week in office
101-200 employees
Company mission
To have a positive impact on everyone we work with: our clients, employees, partners, and community.
Role
Who you are
- We are searching for an individual who embodies our core values, is excited about an inaugural role, and desires to have significant leadership impact
- Project Management: Expertise in executing special projects and recurring tasks, including MBR and QBR planning and logistics. They will be responsible for effective note-taking during meetings and ensuring leaders update their monthly goals and provide notes before scheduled meetings
- Effective relationship management with employees, clients, and investors to ensure quality and timely delivery of written communications. Proactively addressing potential issues and developing contingency plans to help mitigate disruptions and maintain smooth project execution
- Proficiency in drafting, sending, and managing communications, setting agendas, and preparing for meetings
- Demonstrates the ability to convey updates and briefings clearly to stakeholders, handle follow-ups, and facilitate effective communication between team members and external contacts. This includes facilitating team updates, recaps, and business performance reports, as well as comprehensive daily and weekly briefings for executive team members (e.g., CEO updates)
- Exceptionally high degree of confidentiality
- Problem-Solving Skills: Demonstrated ability to address and resolve unexpected challenges. This includes quickly identifying problems, evaluating solutions, and implementing effective fixes, while demonstrating a high level of EQ, discretion, and adaptability in a dynamic work setting
- Excels in efficiently coordinating tasks such as executive calendar management and to-do lists (via Notion or another project management tool). You must be able to balance multiple responsibilities effectively and ensure deadlines are met
- Precision in managing information, including expense filing and annual planning cadences ensuring accuracy in all tasks, from forwarding documents to coordinating client entertainment
- Excels in handling a variety of administrative duties such as coordinating travel arrangements, filing expenses, and managing executive team CRMs
- Skilled in coordinating and executing logistics for board meetings and other key events. This also includes managing agendas and assigning action items to stakeholders
- Skilled in managing and nurturing both internal and external relationships, including setting up networking opportunities and spearheading leadership coaching opportunities
- This involves maintaining a personal CRM (Notion) and ensuring timely and effective communication with each executive’s internal and external contacts
- Strong command of role-specific tools and systems such as Gmail, Google Calendar, and Notion
- Basic understanding of Slack, Lattice, Ramp, Navan, or other alternative expense management platforms
- Business Acumen: Demonstrates a clear understanding of company goals and strategy, providing insightful recommendations, anticipating business needs, and optimizing workflows
- At least 3 to 5 years of EA experience at a fast-paced, scaling company
- Previous experience working with 2 leaders at once. Preferably C-suite executives and/or co-founders
What the job involves
- Will report directly to the CEO
- Crafty is seeking a dynamic Executive Assistant (EA) to support two members of our Executive Team, primarily our Chief Executive Officer (CEO) and secondarily, our Chief Operating Officer (COO), in addition to overseeing aspects of our Chicago office (25% of the role)
- Based out of our Chicago HQ, this person will set the standard for proactiveness, organization and timeliness, communicating with team members across the country. The EA will collaborate with our Senior Leadership Team (SLT) and People team to align the CEO's priorities with our diverse employee base, which includes both exempt and non-exempt talent
- Daily Restocking and Maintenance: Restock snacks and beverages in the pantry and hospitality items in restrooms
- Organize inventory backstock in the storage room
- Meeting Preparation and Coordination: Order lunch as needed, Ensure meeting rooms are presentable by stocking snacks, removing miscellaneous items, facing chairs, wiping down tables, organizing cords, and checking TV and cables
- Safety and Event Management: Collaborate with Talent Development on events such as Summer/Winter Celebrations and quarterly All Hands Meetings
- Crafty sets goals annually, both at a team and individual level. Once you are onboarded, you will work with your manager to establish goals for your role. The below goals are illustrative to give you an idea of objectives we may set for 2025
- Goal #1: Weekly Operations - by the end of Q2, adopt and master the standardized weekly briefing format that provides the CEO and COO with relevant updates, decisions needed, and priorities
- Goal #2: Strengthen CEO’s ability to stay organized and increase capacity by project managing his priorities, inbox, travel and goals; measured through bi-annual performance reviews, ensuring you are meeting or exceeding expectations of the role
Our take
Crafty aims to put that awkward chat as you make coffee in the office kitchen a thing of the past, with its platform to spice up and manage your office food and drink supplies.
At its core, the idea is simple. Crafty delivers all your food and drink to all your offices, and puts your budgets and data for everything in one place. A simple, but surprisingly unique idea. Where it excels, however, is in the range kitchen-related services it piles on top. The platform adapts to remote and hybrid working models, with food boxes for at-home employees or ‘Crafty Credit’ for the WFH-ers to order supplies for themselves. Need to cater a lunch? Crafty links you up with local suppliers. It even offers to set up run a mini coffee-shop station inside your office.
Crafty has cornered a gap in the market, particularly with its provisions for the burgeoning number of businesses adopting remote or hybrid working. It’s made clients of companies like PayPal, Yelp, and Duolingo, and its recent fundraising is being focussed on expanding their technology, product and sales teams.
Steph
Company Specialist at Welcome to the Jungle
Insights
28% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
May 2024
$8.7m
EARLY VC
Apr 2022
$10m
SERIES A
Total funding: $23.4m
Company benefits
- Healthcare plan to cover health, dental, and vision plans
- 401k
- Paid time off
- Equipment certification courses
- Parental leave
- And, it goes without saying, but snacks, beverages, and fun Crafty events are a part of that!
Company values
- We obsess over the client: Our clients drive all that we do. With understanding and patience, we constantly seek to uncover their wants, needs, and preferences. Requests from our clients invigorate us. Each one is an opportunity for us to build upon our service, strengthen trust, and delight those we serve
- We are a team: We strive to do what's right for the team and understand that teamwork is built with respect, selflessness, and empathy. No job is too big or too small. We are not ego-driven. Instead, we are driven to help each other be the best we can be, knowing that our individual ambitions don't compare to what we can accomplish as a group
- We explore different perspectives: With respect and humility, we challenge opinions and ideas no matter the source. We think critically about the status quo, knowing that disagreement produces more thoughtful, viable solutions. Giving and receiving feedback fuels honest, open discussion that allows us to be even more committed to decisions than before
- We embrace challenges: When the going gets tough, we get tougher. When things don't go as planned, we come together and step up to face the obstacles ahead. We address problems not with negativity but with the optimism of knowing that challenges improve ourselves and our practices
- We build, then rebuild: Undefined spaces present opportunities to build defined systems. As our business evolves, we succeed because we continually serve our clients in smarter ways. As builders, we take ownership of our roles. We're at our best when we push ourselves and our teammates to do more than what's good enough
Company HQ
West Loop, Chicago, IL
Articles
Leadership
Nathan Rosenstock
(Co-CEO)Former Management Consultant at McKinsey.
Ishan Daya
(Co-CEO)Former CEO of NU Tutors, Business Analyst at McKinsey, and Co-director of Arts & Craft Beer.
Chris Ritter
(COO)Previously a Soccer Player, and worked as Technical Committee and Player Advisor at FIFPro.
Jimmy Paul
(CTO)Formerly Lead Software Engineer at Yello.co and Co-director of Arts & Craft Beer.
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