Executive Assistant, WorkMotion

• Currently enrolled in a university degree program in Berlin and available to work on-site in Berlin at least 1 day a week
• Fluency in written and spoken English and German
• Excited and passionate about shaping the future of work and access to global talent
• Outstanding interpersonal, communication and collaboration skills with a team player mindset
• Detail and solution oriented with strong organizational and administrative skills
• Demonstrates ownership; ability to multitask and work effectively in a dynamic and deadline-driven environment
• Excellent professional standards, discretion, high level of confidentiality and sound judgement when handling sensitive information

Desirable

• Our Global Entity and Partner Infrastructure team is looking for a detail-oriented, highly organised, and motivated individual to join us as a Working Student - Executive Assistant on a part-time basis (20 hours per week)
• You will help us ensure that our global operating infrastructure and processes are working smoothly and efficiently
• Contribute to the expansion and maintenance of WorkMotion’s global operating infrastructure by supporting the set-up and ongoing operations of subsidiary entities across the globe
• Plan, prepare and orchestrate key signature processes (digital and physical) involving multiple internal and external stakeholders
• Coordinate and ensure clear communication with WorkMotion’s senior leadership to make in-person appointments for signatures and other entity-related tasks
• Manage all aspects of document handling from end to end: receiving, forwarding, dispatching via postal services, legalizing (via notary), storing, and archiving both digital and physical documents
• Maintain accurate records and organized archiving systems for documents related to subsidiaries and company-wide operations
• Liaise with in-country partners and local authorities to support document sharing and meeting compliance requirements for global subsidiary entities
• Be involved in ad hoc cross-functional projects related to entity and partner infrastructure operations and process improvements
• Provide professional administrative support, including drafting memos, emails, and internal communications on behalf of the team and global entity directors