Office Assistant, Concirrus

• This is an excellent opportunity for a dynamic individual who enjoys multitasking in a fast-paced environment
• Proven experience in office administration, IT support, or a similar role
• Excellent organisational and multitasking abilities
• Strong problem-solving skills and attention to detail
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic IT troubleshooting skills
• Experience managing office supplies and vendor relationships
• Event planning experience is a plus
• An outgoing, lively personality with strong interpersonal skills and the ability to communicate effectively with staff at all levels
• Strong sense of urgency and ability to work under pressure to meet tight deadlines
• Capable of thriving in ambiguous situations and making decisions with incomplete information
• Self-motivated and able to operate independently with a proactive approach
• Committed to delivering high-quality work
• Positive, friendly attitude with a strong team-oriented mindset
• Excellent multitasking and prioritization skills
• High level of discretion and professionalism when handling confidential matters

Desirable

• We are seeking a highly organised and proactive Office and IT Administrator to join our team to support two offices here in London
• In this dual-role position, you will be responsible for overseeing the day-to-day office administration tasks, including office supplies management, organising team events, and providing first-line IT support to the other employees
• Serve as the main point of contact for all office-related inquiries
• Manage daily office operations, maintenance and cleanliness
• Ensure the smooth running of the office, including ordering office supplies and liaising with vendors and service providers
• Coordinate office logistics, such as shipping, receiving, and mail distribution
• Ensure all office equipment is functioning properly
• Monitor and order office supplies to ensure stock levels are maintained
• Plan and organise company events, parties, and team-building activities, including coordinating with vendors and venues
• Organise weekly breakfast, lunches and other in office events
• Manage budgets and timelines for company events, ensuring all logistics are handled efficiently
• Organise internal meetings, celebrations, and other office functions to maintain a positive workplace environment
• Serve as the first point of contact for basic IT-related issues, troubleshooting hardware and software problems
• Provide support with setting up and maintaining office IT infrastructure, including computers, printers, TVs, conference facilities and network systems
• Assist employees with password resets, software installations, and resolving connectivity issues