Corporate Paralegal, Vivid Seats

• The ideal candidate brings a combination of in-house experience, sharp organizational skills, and the ability to manage multiple workstreams with minimal supervision
• At least three years of experience (corporate and/or litigation) at a law firm, in-house legal department, or a combination thereof
• Strong organizational skills and ability to manage multiple workstreams with overlapping deadlines
• Comfort learning and administering legal technology platforms
• High attention to detail, and the ability to handle confidential and sensitive information with discretion
• Many of our roles have flexible requirements and we encourage you to apply regardless of whether you meet every qualification

Desirable

• The Corporate Paralegal will serve as a key member of the legal team, providing hands-on support across areas of corporate governance, entity management, compliance, privacy, and legal operations, in addition to providing support on ad hoc strategic transactions and other legal projects
• The role reports to the General Counsel and works closely with senior leadership and various cross-functional teams (finance, HR, product, etc.) to help keep the Company’s legal and regulatory functions running effectively
• The Corporate Paralegal must be a collaborative problem solver and have a willingness to tackle new projects
• Maintain corporate record books and entity registrations
• Administer entity management program, including maintenance of organizational charts and director and officer records
• Assist in the planning and preparation of materials for meetings of the board and shareholders, and administer board portal
• Track and calendar key governance-related obligations
• Assist in the preparation and filing of periodic reports and proxy statements with the SEC
• Support insider trading compliance program, including tracking trading windows, coordinating pre-clearance requests, and assisting with the preparation and filing of Section 16 reports
• Track and calendar all recurring and event-driven reporting obligations, filings, license renewals, lobbying-related reports, and other compliance-related matters
• Coordinate with registered agent and outside counsel on state and local compliance matters
• Administer platforms and programs related to cookie consents and other privacy rights
• Process data access and deletion requests in compliance with applicable privacy laws
• Develop, maintain, and update internal procedures for handling privacy and related requests
• Administer law firm e-billing platform, serving as the primary point of contact for billing, accruals, and vendor management, including ensuring accurate matter assignment and vendor profiles
• Manage contract management system, including processing pending contracts, maintaining contract repository, and producing quarterly reporting
• Assist with data transfer and coordination between procurement and contract management systems
• First 30 Days: Learn & Onboard
• Complete onboarding across all core legal technology platforms (e.g., TrustArc, SimpleLegal, LinkSquares, Zip)
• Review existing playbooks, workflows, and standard operating procedures
• Shadow current team members on consumer privacy request processing and billing workflows
• Become familiar with corporate record books, entity management platform, and pending compliance deadlines
• Meet key internal stakeholders and outside counsel contacts
• First 60 Days: Own Core Workflows
• Independently process consumer data and deletion requests end-to-end
• Take over day-to-day e-billing administration, including law firm billing and accruals
• Manage the procurement-to-contract-management-system data transfer process without supervision
• Begin tracking and managing upcoming regulatory filing and license renewal deadlines
• Identify gaps or improvement opportunities in existing playbooks and procedures
• Support the board of directors and its committees, including preparation of meeting materials
• Suggest ways to streamline the legal team’s existing processes and procedures
• First 90 Days: Operate at Full Capacity
• Fully own all ongoing responsibilities with minimal oversight
• Actively support any in-progress corporate transactions, and proactively prepare board meeting materials and Section 16 filings for attorney review
• Deliver at least one process improvement recommendation (e.g., updated playbook, workflow optimization, system configuration enhancement) based on your first 60 days of observations
• Establish yourself as the legal team’s go-to resource for legal operations, compliance coordination, and general corporate matters