Office Manager, Hivebrite
Community management & engagement platform
Open for applications
Community management & engagement platform
101-200 employees
Open for applications
101-200 employees
Company mission
To help organiations build instrumental communities: managed, actionable networks where users can easily reach out to each other, as well as share and access structured resources and professional opportunities.
Role
Who you are
- You have worked as Office Manager or Office Coordinator in a fast growing company, ideally international environment for at least a year
- You have exceptional organization skills and strong attention to detail with a keen eye for accuracy
- You are calm under pressure, can effectively prioritize, multitask and manage time
- You have strong project management and change management capabilities
- You are able to effectively communicate in English and with the team at large and across office locations (US, Europe and APAC)
- You enjoy creating an environment where everyone feels welcome
What the job involves
- You will work with People, Finance and Ops teams to ensure the smooth running of the French office on a day-to-day basis
- You will be a key contributor in ensuring that Hivebrite employees in France, UK, APAC and RoW enjoy excellent work conditions, while providing best-in-class support on the administrative and office management parts
- You respond to daily requests from Hivebrite Workers to ensure their well-being while they are at work : your priority is to ensure them the best experience possible
- You are in charge of ensuring the office always looks pleasant and is always a comfortable environment to work in
- You are able to implement processes and systems or create new ones for smooth running of the office
- You are in charge of creating and improving a nice and inspiring work environment that reflects Hivebrite’s values
- You organize office layout and are able to maintain all equipment, and furniture as needed
- You liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring quality
- You organize health and safety training and ensure adherence to workplace safety standards
- You assist the People team with onboarding (and offboarding) Hivebriters by ensuring a smooth orientation process
- You support company European events and activities to foster a positive and inclusive culture
- Act as a point of contact on FR office-related issues, resolving concerns effectively
- You track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs
- You prepare and present budget reports, identifying opportunities for cost-saving
- You support the Workplace Experience in animating the Hivebrite community around frequent internal and external events. You will also act as a logistic point of contact for all events organized by our different departments
- You organize logistics for meetings, conferences, and travel arrangements for employees when it’s needed
Application process
- A 30 min video call with Mélodie, our HR Team Lead in France
- A 1 hour video-call with Clémence, our VP People and your potential future manager, to go deeper on the job description and for you to understand the expectations of the role
- A 1 hour video-call with Mélodie and Evann (Talent Acquisition Manager US), to meet some other members of the People Team
- A 30 minutes meeting with Valentin (IT Manager), with whom you will potentially collaborate on projects
- A last meeting with Jean our CEO, to talk about you and Hivebrite
- Our recruitment process lasts max 15 working days and we can deliver an offer 48 hours after the final interview!
Our take
Running a thriving online community is a fantastic way for organisations to boost engagement within their teams, but the current hosting options are limited. Many existing platforms for online communities are limited in functionality and leave little room for customisation, whilst neglecting basic features such as analytics and privacy.
Hivebrite provides an online platform for the creation and management of online communities, taking an end-to-end approach by handling everything from the initial creation to the provision of engagement analytics. The platform includes a variety of flexible management tools for flexible community frameworks, in addition to administrative analytic tools to provide actionable insights on how to boost engagement.
Hivebrite's unique approach recognizes that not all online communities have the same needs, providing a wide range of customizable and optional tools for specialized purposes whilst maintaining a focus on engagement analytics. Most recently, the company acquired AI-powered matching company Orbiit to support the further enhancement of its offering.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 5 rounds)
Oct 2023
$37m
SERIES B
May 2021
$20.9m
SERIES B
Total funding: $80.7m
Company benefits
- A flexible remote policy
- Yearly off sites seminary (the last one was in Marrakech)
- An international work environment, with an office in Paris, New York and Sydney. FYI, we have more than 30 different nationalities at Hivebrite!
- The latest in Apple’s equipment
- Nomad Program
- A Swile card that you can use for lunch if in France
- 50% refund of transport costs if in France
- RTT if in France
- A brand new office in the centre of Paris with a rooftop just for us! Billard, Table football, gym room and even have a karaoke room
Company values
- We believe in the Power of Community: We strongly believe that communities can spark - and accelerate - positive change. We are passionate about empowering our customers to create impactful and thriving communities
- We are a positive force: We believe that a positive mindset leads to better relationships, resilience, and happiness. We bring enthusiasm to everything we do, inspire each other, and thrive in tackling challenges together
- We embody diversity and belonging: Diversity is in our DNA and is core to our success. We share core values and embrace our differences. We value an open and inclusive work environment, and practice empathy. We’re team players and we’ve got each other’s back
- We innovate with purpose: We question the “why” and challenge the “how.” We create solutions for today while growing our technology for the demands of tomorrow
Company HQ
Chaussée-d'Antin, Paris, France
Articles
Leadership
Jean Hamon
(Founder & CEO)Experience as Business Manager for Logica from 2005 to 2010. Founded Hivebrite in 2012 as CEO.
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