Associate Recruiting Coordinator, Motorola Solutions

• High School Diploma or GED, plus one 1 year of experience in a scheduling or coordinator role
• Experience with high-volume scheduling and coordination
• Must be proficient in Gmail and Google Calendar and its scheduling features
• Experience with video conferencing systems (e.g., Zoom or Google Meets) and ability to troubleshoot when issues arise
• Experienced with Google Workspace (Sheets, Docs, Drive, etc.)
• Exposure to applicant tracking systems (e.g., Workday, Greenhouse, etc.)
• Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail
• Able to independently troubleshoot and resolve scheduling issues and conflicts
• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
• Ability to lift up to 20 lbs
• No travel required
• If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team

Desirable

• The Associate Recruiting Coordinator reports to the Senior Talent Acquisition Specialist with dotted line reporting to the Senior Technical Recruiter
• The successful individual in this role will support our hiring efforts with a focus on scheduling interviews, coordinating onsite visits, providing an exceptional candidate experience, and working alongside our Recruiting Coordinator on the internship program
• He or she will also assist with administrative tasks to ensure a smooth and efficient recruitment process
• Support the Recruiting Coordinator in scheduling interviews for entry- to mid-level roles, ensuring seamless coordination among the candidate, hiring manager, and interview panel
• Ensure clear communication with candidates about interview details, providing timely logistical information and necessary preparation materials
• Proactively identify and resolve scheduling conflicts while maintaining a high level of responsiveness and organization
• Keep Recruiters informed about any scheduling issues, last-minute changes, or candidate-related concerns or blockers to ensure seamless communication
• This includes keeping Recruiters copied on internal and external communications
• Work with the Recruiting Coordinator to facilitate, coordinate, and assist candidates with airline travel, hotel accommodation, and reimbursements, if necessary
• Ensure visitor forms are completed and submitted on time for all onsite candidate interviews
• Greet, escort, and assist candidates during onsite interviews, ensuring a positive and professional candidate experience. This includes ensuring conference rooms and meeting spaces are reserved for all onsite interviews
• Serve as the primary point of contact for the candidate and the interview panel, addressing any questions, concerns, or changes that may arise throughout the interview process
• Handle ad-hoc recruiting tasks, special projects, and events to support the overall hiring process
• Perform other related duties, of which the above are representative
• Management may assign or reassign duties and responsibilities at any time at its discretion

• All employment is contingent upon the successful clearance of a background check