Executive Assistant, Canva
1:1 Senior Leadership Support
$44.71 - 68.75/hr with eligibility for overtime + Equity
Publishing and design platform
Job no longer available
Publishing and design platform
1001+ employees
Job no longer available
$44.71 - 68.75/hr with eligibility for overtime + Equity
1001+ employees
Company mission
To empower the world to design.
Role
Who you are
- You have experience empowering a leader through strong administrative support, can demonstrate clear impact to their day to day capacity and focus and love approaching diary tetris with a strategic mindset, knowing how impactful a well planned out calendar can be
- You have experience working in a tech company, supporting busy leaders in either Legal, Sales or Finance focused teams (ideal, but not essential)
- You’re a team player with excellent communication skills and high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business
- You’re a quick learner, and comfortable in a fast paced and ambiguous environment. You’re always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way
- You're a great listener, seeking to understand what has been tried in the past and how we can continue to improve our ways of working
- You’ve got great attention to detail, you’re highly organised and are comfortable building out all sorts of communications - from written communications to Canva presentations
- You are someone who can anticipate a leaders needs, and you've got a bias for action, constantly striving to get things done
- You’re happy to roll up your sleeves with any task, keeping the bigger picture in mind, with no task being too small if it makes the team around you more effective
What the job involves
- At Canva we call our Executive Assistants, Admin Business Partners, and we are currently looking to hire a number of folks to support our US based leaders, who lead some of our key global corporate functions such as; Legal, Finance and Sales
- The roles focus on 1:1 leadership support and will see you impacting some of our busiest leaders at Canva
- As an Admin Business Partner (ABP) to a Canva Leader, your role is to partner with our leaders to support their day-to-day administration and operations and ensure they’re able to focus on key strategy and business complexities, and are ultimately set up for success
- A great Admin Business Partner clears the way for a Lead and their team to be highly productive, organised and to navigate changing complexity at speed
- Time management: You'll create clarity to chaos by ensuring our Leaders time is used effectively through strategic calendar management, coordinating meetings and tracking a large volume of action items and follow ups
- You’ll navigate complex and often changing priorities at speed – knowing where to prioritise, make decisions and how best to quickly collaborate with multiple team members across the globe
- Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and research such as; prep decks, presentations, speaker notes and all at audiences ranging from direct teams, Canva wide employees and external events
- Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries, and all the details needed for both domestic and international travel. These folks lead larger, global teams and will travel frequently
- General administration: You'll help out with a wide range of tasks as they come up including expenses, documentation and any other ad hoc requests
- As you grow in the role they’ll be opportunities to lean in on other projects and initiatives, working with multiple groups around Canva
- Team activities: You'll lean in to support the organisation of season openers, group wide off-sites, celebrations and gifts, ensuring everyone is empowered to do the best work of their life and having the best time doing it
- Be a Real People Person: You’ll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business
- Own the day to day: You'll be making sure that the lead's time is spent in the most impactful areas by triaging meeting requests, owning the inbox and flow of requests and running meetings effectively
- This role is part of our close-knit Admin Business Partnering team, which has grown significantly in the last few years
- As we continue to embed this new speciality into our organisation you’ll play a huge part of creating and refining our ways of working and showcasing the amazing work an Admin Business Partner is capable of, and the impact they have on our some of our busiest leaders
- As part of a triad support model for our leaders, you’ll report into Canva’s Leadership Operations role and work hand in hand to ensure that the administrative needs of the leaders are prioritised and supported
Application process
- Please note that interviews are conducted virtually
Our take
Launched in 2013, Canva is a free online visual communications and design platform. It features a vast range of templates including presentations, websites, and social media graphics, plus a huge library of fonts, stock photography, illustrations, video footage, and audio clips.
With the aim to empower 100% of the world to communicate in ways that were once limited to the 1%, Canva was founded on the belief that people shouldn’t need to understand complex software to unlock their creativity. Simplicity is central to Canva’s offering, its straightforward drag-and-drop user interface avoiding complex tools that require training. This approach has been hugely popular and has been key in setting the company apart in the market, with over 90% of the Fortune 500 now using the site.
More recently, Canva has broadened its offerings through a number of acquisitions and now offers a full visual communications platform, featuring stock content, innovative editing features, and data visualization. Zeetings, Pexels & Pixabay, Kaleido, Smartmockups and Flourish have all joined Canva, and the business is well set to continue leading and innovating in the space.
Freddie
Company Specialist at Welcome to the Jungle
Insights
56% employee growth in 12 months
Company
Funding (last 2 of 12 rounds)
May 2024
$400m
GROWTH EQUITY VC
Sep 2021
$200m
LATE VC
Total funding: $968.6m
Company benefits
- Equity packages — we want our success to be yours too
- Inclusive parental leave policies supporting all parents & carers
- An annual Vibe & Thrive allowance supporting wellbeing, social connection, and office setup
- Flexible leave options empowering you to recharge and thrive
Company HQ
Surry Hills, NSW
Leadership
Cameron Adams
(Co-Founder & CPO)Cameron studied at the University of Melbourne before working as a Developer and Designer for Eclipse and Google for a combined 5 years. They then founded Fluent.io in 2011, and Canva in July 2012.
Melanie Perkins
(Co-Founder & CEO)Having studied at the University of Western Australia, Melanie first founded Fusion Books in 2007 and and co-founded Canva in 2012. Melanie is now CEO of Canva.
Cliff Obrecht
(Co-Founder & COO)Having studied at the University of Western Australia, Cliff spent 5 years as Managing Director of Fusion Books. They left this role in 2013, having co-founded Canva with Melanie and Cameron the previous year.
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