Executive Assistant, OpenX

• A professional who takes initiative, pays attention to detail, has exceptional problem-solving skills, and possesses the ability to adapt on the fly
• 5+ years of experience supporting senior level leaders as an executive assistant effectively representing the personal brand of the leader as well as the company’s culture and values
• Experience working in a tech environment
• Bachelor’s degree or equivalent practical work experience
• Extensive technical skills with Google Workspace, Google Meet, Zoom, Slack and Concur among other tools; demonstrated ability to adopt technical tools quickly
• Self-starter who can operate independently, anticipate needs and move quickly from one task to another
• Creative problem solver who works to find "win-win" solutions; energized by challenges with superb attention to detail
• Excellent interpersonal skills and business acumen; ability to communicate with team members, partnering well across OpenX, and external parties at all levels
• Experience with event planning & coordination

Desirable

• As an Executive Assistant you will support members of the leadership team and be responsible for relationship management, schedule oversight, logistical planning for meetings and event planning, heavy calendaring and coordination of travel
• Our ideal candidate will manage multiple priorities, anticipate needs, and help to resolve day-to-day issues
• Support assigned leaders across multiple time zones in the U.S. completing a broad variety of administrative tasks
• Manage an extremely active calendar of appointments in a purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a global team, spanning multiple time zones
• As applicable, ensure the leader is prepped and briefed as necessary for each meeting
• Complete leaders’ expense reports to include preparing and posting reports, and reconciling incoming expense and travel reports for accuracy and compliance with corporate policy
• Coordinate travel including air and ground transportation, hotel reservations, security, visas, and any other travel documentation, arranging complex and detailed travel plans, itineraries, and agendas
• Help plan events and where needed, hosting high-profile groups of visitors and guests
• Develop an understanding of the team and company priorities and proactively anticipate needs and follow through diligently
• Use knowledge of the leader, their direct reports, external parties, and company values and traits to make decisions that lead to more effective leader attention and communication
• Work flexible hours to support global business meetings
• Perform other administrative duties as needed