Executive Assistant, Condé Nast

• Based out of the Los Angeles Office, qualified candidates must have exemplary, detailed-oriented organizational skills, as well as excellent communication and writing abilities
• Candidates must have the ability to manage multiple projects in a fast-paced multi-zone ( LA and NYC) environment, experience handling complex and ever-changing schedules, and a high degree of personal responsibility
• An understanding of the media and entertainment industries is a bonus
• Bachelor’s degree
• Prior administrative experience within a fast-paced environment
• Ability to liaise with key senior-level executives
• Ability to liaise with internal staff at all levels and external clients & partners
• Ability to work with in a multi-time zone environment ( LA and NY time zones)
• Highly professional with excellent judgement
• Excellent communication skills - both written and verbal
• Experience with MS Office: Word, PowerPoint and Excel and Google Docs, Sheets,
• And Slides
• Extremely proactive approach, reputation as a doer
• Ability to work under pressure and in a fast-paced environment
• Positive, self-motivated attitude
• Critical attention to detail and highly organized
• Strong analytical capabilities and judgement in order to identify and implement effective solutions while under time pressure

Desirable

• Condé Nast is seeking an Executive Assistant to the Head of Global Business Affairs and Business Development & VP, Global Brand Product Licensing & Partnerships
• This is a new role and is a real opportunity to be a part of building modern, effective business functions in partnership with other new and existing teams whilst still benefiting from the already existing world-class brands and global scale, reach and reputation of one of the world’s foremost media and entertainment companies
• Manage and transfer calls, schedule & coordinate conference calls including multi-party, multi-time zone, video, and conference calls
• Manage ever-changing calendars in Google Calendar with the ability to update, cancel and confirm meetings
• Scheduling and coordinating meetings both in-office and offsite
• Arrange travel -- including global travel
• Prepare expense reports for review & submit to accounting for approval
• Liaise and partner with other teams within the company as needed
• Liaise with entertainment industry partners as needed
• Assist with organizational and business functions of the Business Affairs/Business Development and Licensing department as needed, including drafting correspondence, drafting deal memos, drafting presentation decks, tracking precedent, project milestones and/or communications, and creating forms and organizational systems
• Assist Head of Global Business Affairs and Business Development with leading the LA office, inclusive of planning social events and company events and managing employee morale