Executive Assistant to the CEO, Catapult Sports
$86-136k
OTE
Sports technology for athlete performance
Open for applications
Sports technology for athlete performance
501-1000 employees
Open for applications
$86-136k
OTE
501-1000 employees
Company mission
To unleash the potential of every athlete and team on earth.
Role
Who you are
- This is a highly visible, fast-paced role for someone who is proactive, organized, and thrives in a busy environment
- The ideal candidate is resourceful, detail-oriented, highly discreet, and comfortable juggling multiple priorities while maintaining exceptional standards of professionalism
- Experience supporting a CEO, founder, or C-level executive preferably in a high-growth or technology/SaaS environment
- Exceptional organizational and project management skills
- Outstanding written and verbal communication abilities
- Strong judgment and the ability to make decisions independently
- Ability to manage competing priorities while maintaining attention to detail
- High emotional intelligence and professionalism
- Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools
- Experience coordinating complex travel and executive schedules
- Comfortable working in an office five days per week when the CEO is present
- Is highly proactive and anticipates problems before they happen
- Thrives under pressure and adapts quickly to changing priorities
- Communicates clearly and confidently with executives and external partners
- Maintains absolute confidentiality and discretion
- Enjoys building structure and creating efficient processes
- Takes ownership and consistently delivers with excellence
What the job involves
- We are seeking an exceptional Executive Assistant who will provide a wide range of administrative, functional and operational support to the CEO
- You will play a critical role in maximizing the CEO's effectiveness by managing priorities, anticipating needs, and ensuring seamless day-to-day operations
- Manage the CEO's complex calendar, prioritizing global meetings, travel, and strategic commitments
- Ensure the CEO has appropriate materials and remains aware of shifting priorities at all times
- Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries
- Prepare meeting agendas, presentations, briefing materials, and follow-up action items
- Serve as the primary point of contact between the CEO and internal and external stakeholders
- Coordinate board meetings, investor meetings, executive leadership offsites, and company events
- Track key initiatives and deadlines, ensuring projects move forward and stakeholders remain accountable
- Handle confidential information with the highest level of discretion and professionalism
- Assist with expense reporting, document management, and administrative processes
- Partner closely with the executive leadership team to improve operational efficiency
- Anticipate the CEO's needs before they arise and proactively solve problems
- Manage the logistics of the day to day running of the NYC office, including internal and external visitors
- What Success Looks Like:
- In 6 months time…
- The CEO's calendar runs itself. Complex global scheduling, travel logistics, and board/investor coordination operate proactively
- Shifting priorities are absorbed without friction and the CEO is never caught without the right materials or context ahead of a meeting
- The CEO's attention is protected. You've built a clear system for triaging stakeholder requests, filtering what reaches the CEO and what gets handled or redirected, thereby reducing interruptions and creating genuine space for strategic focus
- The NYC office runs smoothly without being managed. Day-to-day office operations, visitor logistics, and internal rhythm are structured and self-sustainings
- You are trusted by the executive team. The ELT treats you as a reliable operational partner, not just an EA. You're looped in early, your judgment is relied on, and you handle sensitive information without it ever becoming a concern
- Projects and commitments don't fall through the cracks. You've built a tracking system for key initiatives and deadlines that keeps stakeholders accountable and ensures the CEO has visibility on what's moving and what isn't
- You're consistently one step ahead. The CEO rarely has to ask for something twice. You've developed a strong enough understanding of priorities, preferences, and working style that you're solving problems before they surface
- Whether you’re interested in sports or not, you’ll have the satisfaction of knowing your work is supporting some of the most successful teams and athletes on the planet!
Our take
Catapult is a leader in the sports technology market, pioneering wearable technology that provides valuable insights to help athletes prevent injuries, optimise performance and manage their return to play. Over time, the company has expanded its offerings to include advanced wearable analytics, video analysis tools, and athlete management systems.
The company boasts an elite clientele including thousands of big-name teams worldwide, such as Real Madrid, Bayern Munich, the New York Giants, and the Australian Cricket team. These teams rely on Catapult's cutting-edge technology to monitor and improve athletes' performance across training and competition.
This is a good demonstration of Catapult's value, but where it stands out is in its support of grassroots athletes and clubs. Essentially, while many consumer-grade wearables excel at collecting data, they fail to guide people in using it effectively. To address this, Catapult creates tailored training plans to help amateur athletes leverage data for better results in a similar way to professionals.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
-5% employee growth in 12 months
Company
Company HQ
Prahran, VIC
Leadership
Will Lopes
(CEO & Managing Director)Joined Catapult in 2019 as CEO and Managing Director. Previously spent 19 years at Audible in a number of roles, including Executive Vice President of International Operations and CRO. They also founded Corridor Services where they served as the CEO.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 17 more jobs at Catapult Sports