Executive Administrative Assistant, Datasite
$69.5-115.4k
SaaS provider for the M&A industry
Be an early applicant
SaaS provider for the M&A industry
1001+ employees
Be an early applicant
$69.5-115.4k
1001+ employees
Company mission
To empower the dealmaking community to work smarter and faster.
Role
Who you are
- The ideal candidate will possess a professional demeanor, strong respect for confidentiality, a collaborative spirit, and a customer-service oriented attitude
- Essential skills include excellent multitasking ability, strong verbal communications and proofreading skills, strong Microsoft proficiency, and the ability to maintain composure under pressure
- Exceptional administrative and project management skills, with a keen eye for detail, accuracy, and organization. The ability to develop timelines and execute tasks on time is critical
- Strong judgment and ability to maintain confidentiality
- Excellent verbal and written communication skills
- Ability to work with diverse groups, maintain diplomacy, and negotiate tactfully
- Strong problem-solving and analytical abilities
- A collaborative mindset, as well as the ability to work independently and make decisions
- Ability to thrive in a fast-paced environment and quickly adapt to changing business needs with tight deadlines
- Positive, professional attitude with a strong customer service orientation
- Highly organized, with the ability to prioritize and manage multiple tasks and deadlines
- Demonstrate initiative, identifying potential issues and solutions before they reach the CHRO
- At least 5 years of relevant professional experience; prior experience supporting a CHRO is a plus
- Bachelor’s degree or equivalent education
- Advanced computer/technology skills, including proficiency in Microsoft Office (Word, Excel, Teams, PowerPoint and Outlook)
- Workday experience is a plus
What the job involves
- The Executive Administrative Assistant (EA) will directly support the Chief Human Resources Officer (CHRO) with focus on coordinating a large amount of information, requests, and competing priorities by handling any/all administrative duties on their behalf
- Manage key functions such as scheduling appointments and ensure a conflict-free calendar (Microsoft Outlook)
- Ensure the CHRO is prepared for and has all necessary information and documents to support all appointments and upcoming deadlines
- Draft and distribute correspondence to business partners and internal stakeholders
- Phone and email screening; respond to complex and varied requests on behalf of CHRO
- Arrange travel and prepare timely expense reports (Concur)
- Prepare agenda items, reports (Excel), presentations (PowerPoint), and other documents, often of a highly sensitive and confidential nature
- Provide exceptional customer service to both internal and external clients
- Coordinate, plan, and help lead meetings/town halls (Microsoft Teams)
- Take meeting minutes and distribute accordingly
- Liaise with other departments and committees to accomplish special projects
- Manage HRIS tasks on behalf of CHRO (Workday)
- Undertake other tasks and projects as assigned
- Work closely with other C-suite executive assistants to coordinate materials for management and Board of Directors meetings
- Ensure that executives meet commitments and deadlines by confirming the completion of requested actions and materials
- Communicate directly, and on behalf of the CHRO, with Board members, company leaders, and others on matters related to C-suite initiatives
- Serve as a liaison between executives and internal departments, demonstrating leadership, credibility, trust, and support with senior management staff
- Provide support to other Executives as needed
- This is a hybrid position in NYC; flexible with in office days and minimal travel required
Our take
As M&A deals continue to increase in both size and frequency, key stakeholders have been actively seeking tools to streamline their work. Datasite emerges as a solution. Having transitioned from its original focus on communications, the company now offers a suite of SaaS products tailored for M&A professionals, serving approximately 75% of the leading legal firms in the field.
Benefiting from its extensive experience in the industry, Datasite has successfully transformed into a more contemporary business entity. It has recently introduced highly acclaimed AI-powered technology to assist in deal preparation, asset marketing, and facilitating buy-side acquisitions.
With significant global expansion and strategic acquisitions, Datasite remains committed to enhancing its platform capabilities. Notably, in March 2023, it unveiled Datasite Cloud, specifically designed to streamline every aspect of the dealmaking process within a unified platform.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- Culture and benefits built around work-life balance
- Extensive resources to support physical and mental health
- Employee assistance program
- Generous retirement plans
- Incentives for referring new colleagues
- Learning, training and mentoring programs
- Cross-functional projects
- Stretch assignments to help you progress
- Receive feedback and earn bonuses from peers & managers
- Employee bonding activities
- ESG and charitable team initiatives
Company HQ
Downtown West, Minneapolis, MN
Articles
Leadership
Rusty Wiley
(President & CEO, not founder)Before joining Datasite, Rusty held various executive roles at IBM Corporation, most recently, as General Manager, Banking & Financial Markets. Upon joining Datasite in 2014, Rusty led the successful transformation from a communications and print-related business into a global M&A SaaS technology company.
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