Executive Assistant, Visibly
£35-50k
+ Stock Options
2+ days a week in office
Safety and compliance automation for regulated indutries
Job no longer available
Safety and compliance automation for regulated indutries
1-20 employees
Job no longer available
£35-50k
+ Stock Options
2+ days a week in office
1-20 employees
Company mission
To set HSEQ (Health, Safety, Quality & Environmental) professionals free from an avalanche of admin so they can focus on helping frontline workers do a great job and get home safely.
Role
Who you are
- You are hyper-organised
- You and always make sure the t's are crossed and the i's dotted
- You ensure things are always fully finished
- You have experience working as an EA for senior executives previously within a fast-paced environment. While not a requirement, previous experience in a start-up or scale-up is preferable
- You are calm under pressure and have a positive attitude
- You’re resilient and tenacious in your approach to getting things done you’re not afraid to ask questions to gather the context you need to work autonomously
- You are excited by the opportunity to be involved in a broad surface area and able to context switch with ease
- You have excellent communication skills with a proven ability to write and adapt style to different audiences
- You enjoy work where attention to detail is a key strength
- You enjoy collaborating as a team to get things done
- You have prior experience using Google suite, Slack, Notion and similar tools
- You have strong EQ, with fine-tuned instincts and problem-solving skills
What the job involves
- As an early team member, you'll play a pivotal role in helping our Founder and CEO’s day-to-day operations run smoothly, allowing him to focus on strategic initiatives and decision-making
- Day-to-day, you’ll provide critical administrative, organisational, and operational support.
- You'll also act as the key liaison between our CEO and stakeholders within and outside the organisation.
- This role will report directly to the CEO
- Managing our CEO’s time to ensure his diary is accurate, free from clashes, prioritised and has space for them to get work done. Anticipating changes and proactively supporting them to keep their plates spinning
- Supporting our CEO with his important weekly meetings, whether those include agenda or deck preparation, taking minutes, or following up on actions
- Keeping your finger on the pulse of his world by proactively managing their inbox, keeping it clear of clutter, and escalating important information to ensure it is addressed promptly
- Relationship building across the organisation to keep your finger on the pulse of engagement
- Owning the logistics of our CEO’s work life and his events. This could look like arranging day-to-day transport and accommodation, international travel and on-the-ground detailed logistics, planning away days and socials for their team, to ensuring there’s a meeting room for every meeting
- Working as part of the Senior Leadership Team, collaborating with the Chief Learning Officer and others to deliver for our CEO
- While your focus will be on supporting our Founder, there will also be opportunities to get involved in project work and other initiatives across the organisation that interest you
Application process
- We want to get to know you, hear about your interests, and learn about your future plans
- We aim to minimise the impact on your time as much as possible
- 1. Culture and team session (30 mins) - Kirsten Campbell-Howes (Chief Learning Officer)
- You won't need to prepare anything in advance
- We’ll look to understand what you’ll bring to our team culturally and how your approach aligns with our CEO, mission and values
- You’ll be able to work out the reverse
- 2. In-person session (60-90 mins) - Kane St Quintin (Founder)
- This session is to get to know each other and start to work out whether we're a fit
- If you have topics you'd like to cover or info you'd like please share in advance
- 3. In-person session (TBC)
- We will run an in-person session alongside one of our investors for truly outstanding candidates
- As you progress through the process, you will receive more information
- NOTE: We understand many people have busy schedules, so we will share timeboxing recommendations and flex our schedules
Salary benchmarks
Our take
The practical nature of field engineering means that trainees require in-person monitoring at all times, and this can be problematic. Budget limitations result in many engineers not receiving the upskilling that they need to deliver high-quality work, and this can have a negative impact on company compliance and employee retention.
Visibly provides an upskilling and supervision app for field engineering industries, allowing trainees to receive on-demand video supervision without the need for expensive and resource-heavy in-person monitoring. The company claims that its mobile application helps companies to improve the productivity and retention of staff, maintain compliance without on-site supervisors, and increase motivation for field engineers to produce high-quality work.
Whilst upskilling and training applications exist for almost every sector, Visibly has identified a gap in the market, specifically designing a platform that combats training inefficiencies in field engineering. The company’s technology solutions provide more independence to field engineers whilst maintaining support levels and helping to ensure companies that their staff are receiving the necessary training to complete jobs at a high and compliant standard.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (1 round)
Feb 2024
$7m
Seed
Total funding: $7m
Company benefits
- Medical insurance
- Health assessment
- Online GP
- Headspace subscription
- Gym membership
- Wearables discounts
- 27 days’ leave per year
- Flexible sickness leave
- Enhanced parental leave
- Cinema tickets
- Development budget for training and courses
- 5 days’ leave for courses or conferences
- Clear progression frameworks
- BYOD or solid hardware setup
- Flexible working environment
- Hybrid working with London & Norwich offices
- Regular team socials
Company HQ
North Finchley, London, UK
Leadership
Kane St Quintin
(Founder & CEO)Experience as Chief Digital Officer of HAL Group from 2015 to 2017. Founder of Pickr from 2018 to 2021.
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