Event Marketing Operations Associate, Outreach
$75-95k
More information about location
AI revenue workflow platform
Open for applications
AI revenue workflow platform
1001+ employees
Open for applications
$75-95k
More information about location
1001+ employees
Company mission
To change the way companies engage with their customers throughout their lifecycle.
Role
Who you are
- 3+ years experience in event operations, marketing operations, project management, or event marketing, preferably within B2B SaaS, technology, or high-growth organizations
- Highly operational and process-oriented, with strong attention to detail and the ability to manage multiple workflows simultaneously
- Experience coordinating vendor contracts, procurement processes, and invoice management
- Comfortable working with project management platforms such as Asana or similar tools
- Familiarity with marketing and event technologies such as Salesforce, Marketo, Cvent, or Bizzabo preferred
- Strong communicator who enjoys working cross-functionally across marketing, finance, legal, and sales teams
- Ability to thrive in a fast-paced environment supporting a high volume of events
- This position is ideal for someone who enjoys building structure, improving processes, and ensuring complex programs run efficiently at scale
What the job involves
- Outreach is seeking an Event Marketing Operations Associate to power the operational infrastructure behind our global event portfolio. This role will help scale and streamline the systems, processes, and financial operations that support more than 75+ annual programs, including third-party conferences, field marketing activations, and proprietary events
- Working closely with the Director of Global Events, Marketing Operations, Finance, and cross-functional marketing teams, this role will ensure event programs run smoothly behind the scenes by managing procurement workflows, vendor onboarding, contract administration, marketing systems coordination, and project management infrastructure
- Build and maintain Asana project frameworks for third-party events, field marketing programs, and proprietary events to ensure consistent execution across the portfolio
- Create scalable project templates, timelines, and task structures that support multiple concurrent events
- Coordinate cross-functional workflows across marketing, creative, brand, demand generation, and sales teams to ensure milestones and dependencies stay on track
- Serve as a central operational partner for event program managers, ensuring visibility into deliverables, deadlines, and ownership
- Maintain documentation and operational playbooks for event execution processes
- Maintain the master event calendar and program tracker to ensure visibility across marketing leadership and cross-functional teams
- Support the procurement lifecycle for event vendors including vendor onboarding, contract routing, and internal approvals
- Partner with legal, procurement, and finance teams to ensure contracts, SOWs, and vendor agreements are processed efficiently
- Track contract status, payment terms, and key deadlines to ensure vendor obligations are met
- Coordinate vendor setup within internal procurement and finance systems
- Maintain vendor documentation and assist with RFP coordination and vendor evaluation processes when needed
- Manage invoice processing, PO tracking, and payment coordination with finance and vendors
- Maintain accurate financial documentation for event programs including contracts, invoices, and reconciliation records
- Assist with post-event financial reconciliation and reporting
- Help ensure event spend aligns with approved budgets and procurement guidelines
- Partner with Marketing Operations to support event registration workflows, campaign tracking, and attendee data management
- Ensure accurate attendee data capture, lead tracking, and post-event data flow into marketing and sales systems
- Support reporting workflows by helping maintain consistent event data and performance tracking
Our take
Customer Relationship Management (CRM) has long faced challenges with poorly integrated technology, which has inspired a flurry of companies targeting efficiency in the sector. Outreach is an AI-enabled sales execution platform that enables users to build more pipeline, proactively fix deal risks, and make the best decisions to advance their deals across every moment of the sales cycle.
Outreach is a leader in its category; delivering a comprehensive suite of sales tools, and generating insights from a rich set of industry data. Although there are numerous competitors in the space, the company's early focus on AI is what allowed it to get ahead in the market. and this supported Outreach
Outreach has continued to display good growth after achieving Unicorn status back in 2020. Its solutions have become a mission-critical part of the revenue stack for many customers, with notable names served by the company include Siemens, Twilio, and zoom. On top of this, Outreach announced it has achieved new ISO/IEC certification that recognises responsible AI management, becoming the first company in its category to earn this distinction.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-3% employee growth in 12 months
Company
Funding (last 2 of 9 rounds)
Jun 2021
$200m
SERIES G
Jun 2020
$50m
SERIES F
Total funding: $527.3m
Company benefits
- Parental leave - Extended PTO for both parents, plus unique perks to ease the transition of returning to work
- Full medical benefits - Majority of employer paid medical, dental and vision coverage
- 401K - A competitive plan to help you save for retirement
- Flexible time off - We believe in a healthy work/life balance, and in our employees to make practical time off arrangements
Company HQ
Interbay, Seattle, WA
Leadership
Manny Medina
(Founder & Board Member)Was employee number three on Amazon’s AWS team, and led the Microsoft mobile division from launch.
Abhijit Mitra
(CEO)Previously CPO at Commure, SVP and GM (Industry Verticals) at ServiceNow, and Global VP (SAP Cloud for Customer) at SAP.
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