Paralegal, Notion

• Bachelor's degree and 2+ years of experience as a paralegal or legal assistant within a corporate legal department or law firm
• Strong proficiency in document management systems and legal technology platforms, including experience managing corporate legal filings in US and international jurisdictions
• Exceptional organizational and analytical skills with proven ability to manage complex deadlines and multiple priorities independently
• Outstanding written and verbal communication skills, including strong attention to detail
• Demonstrated ability to maintain strict confidentiality while handling sensitive legal and corporate information

Desirable

• As a Paralegal, you will have the opportunity to help Notion’s legal team provide innovative, effective, and scalable legal support to Notion's growing business
• You will focus on corporate, compliance, employment, IP, and litigation matters, leveraging your excellent organizational and problem-solving skills to help Notion meet its ambitious goals
• In this role, you will be relied upon to work cross-functionally across the legal team and with other business stakeholders to support key projects and initiatives
• Support foreign and domestic subsidiary compliance management by tracking deadlines, managing and providing support for corporate filings with domestic and international regulatory agencies, maintaining compliance calendars, and developing reporting mechanisms for upcoming obligations, filings and other regulatory and compliance matters
• Execute document version control protocols, including maintaining both editable and final versions, tracking and obtaining signatures, and ensuring proper filing within document management systems
• Process and coordinate document signatures in accordance with company policies
• Assist in-house and external legal counsel with document collection, organization, and communication for subpoenas, disputes, information requests, litigation matters, and regulatory inquiries. Coordinate responses while maintaining organized records of all correspondence, adhering to strict confidentiality protocols
• Implement and maintain organized filing systems across multiple platforms ensuring proper categorization, accessibility, and security of legal documents
• Support the legal team with document verification, ensuring accuracy of inventor names, patent information, and other critical details across all systems and filings
• Manage and maintain legal document databases, ensuring accurate tracking of filings, deadlines, and status updates
• Coordinate collection and verification of patent-related documents, including gathering inventor declarations, assignments, and supporting documentation for law firm submissions
• Assist with due diligence and KYC processes
• Assist with the patent rewards program, including tracking distributions, maintaining recipient databases, and coordinating with relevant departments for timely processing
• Research and compile requested information for attorneys and stakeholders, including document retrieval, data gathering, and organizing materials in accordance with legal department standards and deadlines
• Collaborate on company-wide initiatives and other special projects as needed