Payroll Manager, Nuna Incorporated

• Bachelor’s degree, preferably in Accounting, Finance, or equivalent
• 7+ years’ payroll administration experience with at least 2 + years in payroll management
• Experience with 250+ employee and multi-state payrolls is required
• ADP super user
• Proficient in Microsoft Excel and Google Sheets
• Deep understanding of applicable federal, state, and local payroll and related tax laws, regulations, and statutes
• Proactively maintains up to date knowledge of applicable state and federal wage and hour laws
• Ability to work independently and efficiently in a fast-paced dynamic environment, navigating changing priorities with ease
• Exceptional attention to detail
• Excellent organization and time management skills paired; ability to handle multiple priorities within deadlines is required
• Excellent verbal and written communication skill paired with keen listening skills
• Positive and customer service-oriented attitude
• Thinks strategically and understands big picture

Desirable

• Nuna is looking for a Payroll Manager to join our growing Accounting team
• As a member of Financial Operations, you’ll be responsible for Nuna’s end to end payroll process
• You’ll work closely with the HR team and all layers of Nuna’s management to ensure the flawless execution of payroll
• Reporting to our Controller, you will have a great opportunity to demonstrate your excellent ability to multitask, impress with your strong computer skills, and amaze everyone with your attention to detail while supporting an impactful mission
• Process and review multi-state (20+) biweekly payroll (including bonuses, and other supplemental pay) while adhering to strict deadlines
• Ensure‌ ‌the‌ ‌processing‌ ‌of‌ ‌new‌ ‌hires,‌ ‌temporary‌ ‌workers,‌ garnishments, leaves, on-call pay, reimbursements, ‌transfers,‌ ‌promotions‌ ‌and‌ ‌terminations‌ ‌are‌ ‌completed‌ ‌accurately and‌ ‌in a timely manner
• Manage and oversee the ADP payroll system, including data integrity, system audits, reporting, year-end processing and system updates, investigating and resolving errors in payroll data processing with ADP and other stakeholders
• Responsibility for stock related payroll reporting, benefits, 401K activity, incentives/bonuses, as well as any other related compensation adjustments
• Manage taxation; including new state set up, tax notices, tax corrections, and tax amendments
• Provide on-going payroll related support to Nuna employees in a timely manner and with a kind and approachable customer service attitude
• Maintain employee and management confidence and protect payroll operations by keeping information confidential and trackers up to date in real time
• Serve as a payroll liaison (Payroll Subject Matter Expert) for cross-functional partners and stakeholders
• Ensure compliance with current regulations, benefits changes, and labor laws impacting the payroll process, keeping compliant for all payroll tax jurisdictions. Address and resolve all payroll tax notices in a timely manner
• Work with Accounting Program Manager to ensure state filing compliance including Secretary of State, Department of Labor, and tax authorities
• Lead, recommend‌ ‌and‌ ‌participate‌ ‌in‌ ‌projects‌ ‌to‌ ‌continually‌ ‌review‌ ‌and‌ ‌improve‌ ‌current‌ ‌processes‌ ‌and‌ ‌internal‌ ‌controls
• Establish‌ ‌a‌ ‌process‌ ‌for‌ ‌monthly‌ ‌and‌ ‌transactional‌ ‌control‌ ‌reviews‌ ‌to‌ ‌ensure‌ ‌payroll‌ ‌processes‌ ‌are‌ ‌compliant‌ ‌with‌ ‌established‌ ‌controls
• Manage payroll data for financial reporting. Manage/assist with timely recording of payroll journal entries, account reconciliations and reporting
• Responsible for on-going maintenance and design specifications for ADP system updates. Stay current on changes to payroll processing policies, internal procedures, and software updates
• Partner with Human Resources on onboarding new hires, terminations, and other changes impacting payroll
• Work closely with the Benefits Administrator to support the annual Open Enrollment Process and review benefit invoices as needed
• Manage‌ ‌and‌ ‌audit‌ ‌W-2s‌ ‌and‌ ‌yearly‌ ‌administration‌ ‌of‌ ‌payroll‌ ‌in‌ ‌preparation‌ ‌of‌ ‌the‌ ‌following‌ ‌calendar‌ ‌year‌
• Undertake other functions and/or special projects as directed by management and/or HR