Senior Payroll Specialist, Univers
Comprehensive decarbonization system
Posted today
Comprehensive decarbonization system
501-1000 employees
Posted today
501-1000 employees
Company mission
To help the world’s leading businesses get the world to net zero - and what comes after it.
Role
Who you are
- 5+ years of experience in Payroll, operations or benefits administration, preferably in a multi-state environment
- Proficiency with ADP Workforce Now required; experience with Globalization Partners (GP) a plus
- Strong understanding of U.S. benefits regulations (ACA, COBRA, ERISA) and Canadian employment practices
- Excellent organizational, analytical, and communication skills
- Ability to manage sensitive information with discretion and professionalism
What the job involves
- Univers is seeking a Payroll Specialist for the U.S. that supports a wide range of HR operations, focusing on benefits administration, HRIS management, compliance, and the employee lifecycle processes across the U.S.
- Process bi-weekly and semi-monthly payrolls accurately and on time, including review of time entries, deductions, and adjustments
- Coordinate payroll funding requests and ensure alignment with Finance for funding deadlines and accuracy
- Maintain knowledge of and ensure compliance with multi-state payroll tax laws and reporting requirements
- Partner with Finance on payroll reconciliation, journal entries, reporting, and month-end close processes
- Manage year-end payroll activities including W-2 and T4 generation, audits, and tax filings
- Act as the primary point of contact for payroll-related inquiries and issue resolution.
- Administer U.S. employee benefits through ADP and direct carrier systems, including plan setup, employee enrolment(s), changes, terminations, and issue resolution
- Serve as the primary liaison for COBRA and employee leave programs (e.g., FMLA, STD/LTD)
- Support ACA compliance, ensuring accurate system configuration and timely submission of required filings
- Collaborate with benefits brokers on plan design, compliance, renewals, and employee communications
- Co-lead the annual U.S. open enrolment process, including system configuration, communications, and logistics
- Coordinate and promote employee wellness initiatives.
- Maintain HRIS data integrity, including security roles, benefit plan configuration, and routine audits
- Generate and analyze HRIS reports to support decision-making and compliance tracking
- Support ADP Workforce Now administration, including system updates and process improvements
- Manage onboarding processes for U.S. hires via ADP, including compliance documentation and system setup
- Facilitate onboarding for Canadian employees via Globalization Partners (GP)
- Manage termination workflows, including exit documentation, system updates, and coordination of final pay and benefits
- Conduct employment verifications and manage background check processes in compliance with federal and state regulations
- Ensure accurate and timely documentation of employee changes and updates across systems
- Partner with insurance brokers to manage workers' compensation coverage and ensure ongoing compliance
- Maintain compliance with federal and state employment regulations, including those related to ACA, COBRA, and wage and hour laws
- Support HR Director in annual budgeting and benefits cost forecasting
Our take
Univers (formerly known as Envision Digital) is one of the leading renewable energy management companies in the world. Utilizing tech solutions to the global climate crisis, it has become a partner for over 500 mid to large-scale companies wanting to reduce their carbon footprint - including the likes of Microsoft, Starbucks, and HSBC.
The company delivers a large suite of products that focus on all digital sides of carbon reduction. This includes renewable hardware maintenance, e-mobility charging, and consumption monitoring among other capabilities. Together, the suite enables accurate measuring of environmental impact through connected devices and allows for actionable insights to be gained from this data, empowering users to make meaningful changes.
With 20 million devices connected, and over 560GW of renewable energy under management, Univers is certainly established in the space, in 2024 being contracted to build Singapore’s first district-level Smart Grid. As the demand for its solutions no doubt rises in the coming years, it should find even more space to grow - headed towards its ambitions to support the net zero future.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (1 round)
Jun 2022
$210m
SERIES A
Total funding: $210m
Company benefits
- Hybrid work culture with flexible remote days
- Multi-cultural environment
- Opportunity to participate closely in the success of some revolutionary renewable energy & carbon management SaaS
Company HQ
HarbourFront, Singapura
Leadership
Lei Zhang
(CEO)Graduated from the London School of Economics and worked for Total and Barclays Capital in London before returning to China to establish Univers (formerly Envision). Currently appointed into IEA’s "Our Energy Future", the Global Commission on people-centered Clean Energy Transitions. Was also named as one of the “Top 10 Sino US Innovators of the Year” by Forbes China.
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