Office Coordinator, EverCommerce
EverCommerce
$55-60k
+ ESPP
Integrated SaaS solutions
Job no longer available
Integrated SaaS solutions
1001+ employees
Job no longer available
$55-60k
+ ESPP
1001+ employees
Company mission
To transform commerce for the service economy.
Role
Who you are
- This position is ideal for someone who is detail-oriented, service-minded, and energized by creating a great in-office experience
- 3+ years of experience in office coordination, office management, or facilities support
- Strong organizational and multitasking skills
- Excellent communication and service orientation
- Ability to manage operational details independently
- Comfortable being onsite and serving as a visible point of contact
- Experience coordinating events and vendors preferred
What the job involves
- The Office Coordinator is responsible for the day-to-day operations of the Denver office, ensuring consistent coverage, strong operational controls, and a welcoming, well-functioning workplace. This role owns onsite office operations, facilities coordination, and event execution, serving as the single point of contact for in-office needs
- Manage day-to-day office operations, including mail distribution, accounting check deposits, parking validation, and recurring supply orders
- Ensure operational accuracy and office readiness through daily housekeeping, maintenance checks, and vendor coordination
- Coordinate and support onsite meetings and events, including logistics, room setup, catering, and onsite execution as needed
- Manage weekly grocery orders and restocking for kitchen and conference rooms
- Maintain snack, beverage, and coffee inventory
- Perform weekly refrigerator cleanouts with employee communication
- Manage dishwasher use and kitchen cleanliness
- Ensure executive bathrooms are properly stocked
- Conduct daily checks for cleanliness, supplies, and printer paper
- Partner with IT to address technology or A/V issues
- Reset conference rooms after large meetings
- Manage mailboxes and route mail to appropriate teams
- Email employees regarding personal mail
- Audit and manage monthly parking membership lists
- Manually validate parkers during business hours
- Manage badge access to add and remove employees
- Serve as the single point of contact for onsite event planning
- Manage events using standardized request forms
- Coordinate:
- Catering
- Conference room reservations
- A/V support with IT
- Hotel room blocks
- Offsite dinners, happy hours, and team-building events
- Provide onsite event support during all events
- Partner closely with the Executive Assistant to support and enhance a positive, engaging in-office culture for Denver-based employees
- Help plan, coordinate, and execute recurring culture-building initiatives, including:
- Hosted Thursday lunches
- Happy hours
- Onsite team events and celebrations
- Holiday and seasonal events
- Provide logistical and onsite support for culture and engagement activities, including space setup, catering, vendor coordination, and event execution
- Serve as a visible onsite presence that fosters connection, collaboration, and a welcoming office environment
- Continuously support initiatives that encourage in-office engagement and strengthen the employee experience
- Submit and manage work orders with the building
- Coordinate inspections
- Establish and manage office maintenance
- Own PO’s in Coupa for all vendors
- Provide administrative and logistical support for:
- Earnings
- Audit Committee meetings
- Board meetings
- Partner with the Executive Assistant on onsite logistics and room setup
Our take
Denver-based EverCommerce is a service commerce platform that offers vertically tailored SaaS solutions for more than half a million global service-based SMBs. Its goal is to accelerate digital transformation across various industries within the service economy, which has proved to have done when considering its recent growth in customers.
The company, which specialises in Home Services, Health Services and Fitness & Wellness Services, serves to accelerate growth, streamline operations and increase retention. By automating these processes, EverCommerce enables clients to focus on simply growing their businesses. Despite increased macroeconomic headwinds in recent years, affecting the marketing services solutions, the company still delivers double-digit growth and solid profitability.
In 2021, EverCommerce went public before acquiring DrChrono, and through this, both companies can share their commitment to helping SMEs thrive. In fact, EverCommerce has become somewhat of a behemoth in its industry, having acquired nearly 30 companies, with multiple in each year. This has enabled it to adopt a broad array of features to offer its growing customer base.
Freddie
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Jan 2020
$20m
GROWTH EQUITY VC
Apr 2017
$12m
SERIES A
Total funding: $36.3m
Company benefits
- Flexibility to work where/how you want – in-office, remote, or hybrid
- Robust health and wellness benefits, including an annual wellness stipend
- Continued investment in your professional development through Udemy
- 401k with company match
- Flexible and generous paid time off
- Employee Stock Purchase Program
Company HQ
River North Art District, Denver, CO
Leadership
Matthew Feierstein
(President & COO)Former President at PaySimple. They were also the COO at Pronto.
Chris Alaimo
(CTO)They have extensive history as a VP of Engineering at various companies. Former CTO at PaySimple.
Eric Remer
(CEO)Co-founded I-Behavior, Conclave Group LLC and PaySimple.
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