Conferences & Events Manager, Rundoo

• Ownership: You are accountable for outcomes, not just task completion
• Operational excellence: You are highly organized, proactive, and remain calm under pressure
• Hands-on experience owning conferences or field marketing, including end-to-end planning and execution
• Proven ability to manage complex logistics and timelines across multiple stakeholders without things slipping
• Strong cross-functional collaboration skills, especially with Sales and Marketing, with the ability to influence and hold others accountable without direct authority
• Exceptional attention to detail and follow-through, from planning through post-event execution

Desirable

• We’re hiring a Conferences & Events Manager based in Chicago/Chicagoland to own conferences and events end-to-end
• This role is accountable for planning, executing, and delivering measurable business outcomes across every event we attend or host
• Build and maintain the conference calendar
• Recommend which events to sponsor, attend, or skip based on ICP fit and expected ROI
• Secure high-impact booth placement and sponsorship packages that maximize visibility and foot traffic
• Leading internal pre-conference meetings to align attendees on goals, messaging, and expectations
• Managing conference contacts and key stakeholders
• Owning all logistics, including booth materials, giveaways, and staffing plans
• Activating partners and vendors ahead of the event
• Act as the on-the-ground point person for the event
• Ensure Rundoo shows up professionally and consistently
• Troubleshoot in real time so the sales team can focus on meaningful conversations
• Run post-conference recaps with all attendees and capture key learnings
• Ensure timely follow-up and clean handoffs so leads turn into opportunities and revenue
• Identify process improvements and update the conference rubric to improve future events
• We want conferences to be predictable, repeatable, and impactful. Success in this role is measured on both execution quality and business outcomes
• In the first 90 days, success looks like:
• You own and maintain a clear conference calendar, with a forward-looking plan and recommendations for new events to attend
• Every event has explicit goals, a pre-show plan, and a consistent operating cadence
• Logistics are handled early, resulting in smooth, professional on-site execution
• The team arrives aligned on messaging, expectations, and how to capture leads and opportunities in the CRM
• Post-event follow-up happens quickly, with clean handoffs and measurable outcomes
• We can clearly connect conferences to pipeline impact, partner engagement, and learnings that improve future events

• Recruiter Screen (20 minutes, remote)
• Conversation with Amanda to align on background, role expectations, and logistics
• Round 1 Interview (30 minutes, remote)
• Interview with Clara focused on role-relevant experience and problem-solving approach
• Paid Take-Home Exercise
• A short, paid exercise to understand how you think and work in a real-world scenario
• Cross-Functional Interview (1.5 hours, in person)
• Interview with Matt and Clara testing partnership, communication, and process-building skills
• Final Interview: CEO (15 minutes, remote)
• Conversation focused on culture and values, ownership mindset, and clarity on motivation for the role