Executive Assistant, Workday
$108.9-163.3k
More information about location
3-5 days a week in office (Pleasanton, CA)
Enterprise AI platform for managing HR and finance
Job no longer available
Enterprise AI platform for managing HR and finance
1001+ employees
Job no longer available
$108.9-163.3k
More information about location
3-5 days a week in office (Pleasanton, CA)
1001+ employees
Company mission
To leverage the power of AI to elevate humans and supercharge work, moving business forever forward.
Role
Who you are
- 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives
- Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack
- Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time
- Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity
- Strong critical thinking skills with the ability to work independently with general direction and guidance
- High attention to detail to publish meeting agendas, take, and distribute notes, and follow up on action items
- Strong written and verbal communication skills
- BA/BS degree or equivalent practical experience
What the job involves
- As the Executive Assistant to our AI Agent Leadership team, you will be the cornerstone of our executive office
- We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities
- This role requires a unique blend of exceptional organizational skills, impeccable communication, and the utmost discretion
- You will be a gatekeeper of confidential information and a key partner in ensuring our team operates at peak efficiency
- Your ability to juggle multiple priorities, from complex scheduling and travel arrangements to project coordination, will be critical to our success
- If you thrive in a fast-paced environment and are ready to take on a role with significant impact, we encourage you to apply
- Executive Support: Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests. You'll act as a strategic partner, helping the executive stay ahead of their schedule and commitments
- Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other executives, and external partners. Draft and prepare professional correspondence, presentations, and internal communications as requested
- Travel & Logistics: Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex travel logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities
- Project & Event Coordination: Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met. Plan and coordinate department events, including managing all logistics from agenda preparation and catering to securing venues and inviting attendees
- Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the executive, ensuring a smooth and efficient workflow at all times
Application process
- End Date: September 29, 2025
Our take
Workday is a cloud-based software vendor that provides management of workforces and finances. The company uses a single database for workforce management and financial management to offer integration and optimize business intelligence across companies. It has added to the packages and tools it offers over the years, providing analytic options that allow companies to combine third-party data with information collected by Workday.
The company has also grown through acquisitions and partnerships to broaden its capabilities.. Most recently, in 2025 it purchases Sana, an AI-driven enterprise knowledge and learning platform, to create a "new front door for work". This acquisition allows Workday to integrate Sana's AI-powered search, agents, and learning capabilities with its own data and workflows, allowing employees to access information, automate tasks, and complete their day entirely within Workday.
Through a combination of strategic acquisitions and in-house development, WOrkday has built a comprehensive suite of HR, financial, and enterprise tools. By focusing on innovation and AI-driven workflows, the company continues to push productivity and decision-making for organizations worldwide. Building on this track record, Workday is very much positioned for even more growth, reinforcing its status as a leader in shaping the future of work.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
16% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Oct 2011
$85m
SERIES F
Apr 2009
$75m
SERIES E
Total funding: $215.3m
Company HQ
Pleasanton, CA
Leadership
Aneel Bhusri
(Co-Founder & Executive Chair)Annel began his career at Morgan Stanley as a Corporate Finance Analyst. He then spent nearly 6 years at PeopleSoft as a Senior VP before co-founding Workday in 2005, where he has served as the CEO ever since.
Carl Eschenbach
(CEO)Carl joined Workday in 2022 as Co-CEO, becoming CEO in 2024. He has also been a Partner at Sequoia Capital since 2016. Previously, he spent 14 years at VMware as President and COO and 3 years at Inktomi Corporation as the VP of North America Sales.
Peter Bailis
(CTO)Prior to joining Workday in 2025, People was a VP of Engineering at Google. He also previously founded Sisu Data, where he served as the CEO for over 5 years.
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