Team Assistant and Office Manager, Zeta Global

• 3+ years of experience in an executive assistant, office manager, team assistant or operations coordination role
• Experience supporting fast-paced, client-facing or commercial teams
• Proven ability to manage complex scheduling, logistics and events independently
• Exceptional organisational skills and strong attention to detail
• Strong written and verbal communication skills
• Proactive, solutions-oriented and able to work independently
• High level of professionalism, discretion and emotional intelligence
• Proficiency in Google Workspace and/or Microsoft Office

Desirable

• The Partnership Team Coordinator will be based in our London office and report directly to the SVP, EMEA
• This role is central to ensuring the smooth day-to-day running of the Client Partnerships team and London office
• The successful candidate will coordinate team operations, meetings, events, office management and stakeholder logistics while helping maintain a high standard of organisation, communication and client experience
• We are looking for someone who is highly organised, proactive and detail-oriented, with the ability to manage multiple priorities independently in a fast-paced, client-facing environment
• The role works closely with sales, marketing and leadership teams and acts as a key point of coordination across internal and external stakeholders
• Manage complex calendars, meetings and scheduling across multiple stakeholders and time zones
• Coordinate internal and external meetings, ensuring accuracy of attendees, logistics and communications
• Proactively manage priorities, flag scheduling conflicts and keep stakeholders informed of key deadlines
• Independently coordinate team meetings, client events, off-sites and travel logistics from planning through execution
• Manage vendors, attendee communications, event timelines and on-site coordination
• Ensure high attention to detail and seamless delivery across all events
• Support the smooth running of the London office, including office supplies, weekly food and snack orders, facilities coordination, meeting room readiness and visitor management
• Coordinate internal and external office visits, ensuring a professional and seamless experience for employees, clients and guests
• Assist with workplace operations, onboarding logistics and vendor coordination as needed
• Build structure and organisation across team operations through trackers, follow-ups and process coordination
• Take ownership of tasks through to completion with minimal direction
• What Success Looks Like
• Meetings, events and logistics are delivered accurately and efficiently
• Stakeholders are well-informed and operations run smoothly
• Issues are identified early and resolved proactively
• The office environment is organised, professional and well-managed
• Tasks are completed with strong ownership and minimal oversight